Mission College Academic Senate

Mission College Academic Senate

Ext. 5413

Unapproved Minutes

Thursday, January 27, 2000

I. Call to Order/Roll Call

The meeting was called to order by President Dianne McKay at 2:06 p.m.

Senators	A	P	Senators	A	P
Akers-Martin (X 2844)Com		X	Jackins (Ext. 3420) Math		X
Burtch (Ext.2852) AAS		X	McGee (Ext. 3143) Stud Dev		X
Costanza (Ext. 3414) ESL		X	McKay (Ext. 3418) Pres.		X
DeMarco (Ext. 3337) Tech	X		Patton (Ext. 2806) Comm	X
Flolo (Ext.3309) AAS		X	Toppel (Ext. 3240) Stud Dev		X
Grams (Sub/Moyers) SocSci		X
Hudak (Ext. 2879) CommSvc		X	Guests: A.Moore, T.Trask		X
Others: B Grayson (CRC Chr)

II. Approval of the Minutes

The minutes for the December 2, 1999, meeting of the Mission College Academic Senate were accepted and approved as submitted (M/S/U - McGee/Jackins).

The minutes for the December 9, 1999, meeting of the District Academic Senate were accepted and approved (M/S/U - Akers-Martin/Hudak) through Item V on Page 5 with a correction to the roll call: Senator McGee was present at the meeting. Regarding Item III.2 (1999/2000 District PFE Allocation Process), Page 3, third paragraph beginning with, "During the discussion that followed, it was stated that last year the district PFE Steering Committee made recommendations to DBAC..." Betty Grayson clarified that the recommendations were made to the Executive Management Team and then passed on to DBAC.

The minutes for the December 9, 1999, meeting of the Mission College Academic Senate were accepted and approved as submitted (M/S/U - Jackins/Costanza).

III. Order of the Agenda

The Senators agreed (M/S/U - McGee/Burtch) that the order of agenda would be revised to accommodate guests.

IV. Oral Communication from the Public

There was no oral communication from the public at today's meeting.

V. Information & Announcements

1. Senator McGee announced that the first event in honor of Black History Month is scheduled for February 3, 2000. A night of gospel music will be held in the Campus Center from 6:00 p.m. until 7:30 p.m. There will be performances by church choirs and others.

2. Senator Hudak reported on his trip to Costa Rica under the auspices of the MC Global Education Committee. He described the trip as an extremely positive one and well worthwhile for other faculty and students to consider in the future. Those interested should contact Joan Powers.

3. Senator Burtch confirmed that commencement will be held in the Santa Clara Convention Center. Since the Academic Senate is responsible for the event, he advised that the center does not provide security for the event, and it is the responsibility of the college. The Fire Technology Program's EMS Club has offered to assist by providing some volunteers to serve as security. Dianne will bring the information to the Commencement Committee.

4. The City of San Francisco has sponsored a resolution honoring Mission College, San Francisco City College and Manpower for their work with Cisco Systems and Glide Memorial Church to develop GlideTech.

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee - Betty Grayson advised that the committee has received 22 curriculum proposals within the given timeline. She expressed the committee's appreciation for the early response. The committee is concerned, however, that the curriculum deadlines are scheduled in accordance with the publication of the class schedule and suggested that the "pending" course listing policy needs to be revisited.

B. Staff Recognition - Dianne read a letter of appreciation from Ian Walton to the Mission College Academic Senate thanking the Senate for its recognition of his efforts at the state level.

The following resolution was unanimously approved for Rigo Castro, Charles Foster, Robert Franklin, Rick Hawley, John Leon, Scott Libby, Billy Reeves, Thu Pham, and Thanh Truong, all members of the grounds staff (M/S/U - Toppel/Costanza):

Whereas, The Grounds Staff have been most active for the past two years in landscaping and making the Mission College grounds more inviting and attractive; and

Whereas, The Grounds Staff went far beyond their duty to assist in beautifying the campus before the Campus Center Grand Opening; and

Whereas, The Grounds Staff worked tirelessly for the benefit of Mission College; and

Whereas, The Grounds Staff continue to demonstrate dedication in their everyday duties and responsibilities; and

Whereas, The Grounds Staff were willing to work long and tedious hours enhancing the areas by the Campus Center and the main building for the Campus Center Open House; and

Whereas, The Grounds Staff have always shown great patience and friendliness when working with faculty, staff and students;

Therefore, Be It Resolved, That the Mission College Academic Senate recognizes and deeply appreciates the dedicated service the Grounds personnel have given to students, staff, and faculty of Mission College; and

Be It Further Resolved, That the faculty of Mission College wish to extend their deepest gratitude to the Grounds Staff for their speed, service, and dedication to getting Mission College ready for the Campus Center Grand Opening on November 5, 1999.

C. Committee Appointments - Dianne advised that there is a vacant MCAS seat on the Subcommittee of DBAC charged to revisit the Budget Allocation Model and make a recommendation to DBAC. She asked for volunteers interested in serving on this committee. The Senators agreed, by consensus, to appoint Dianne McKay to the committee as a well informed individual on the subject and in order to maintain continuity.

At this time, the order of the agenda was suspended and moved to Item VIII.E to accommodate Tom Trask , Item VIII.C to accommodate Betty Grayson, and Item VIII.A to accommodate Albert Moore.

VIII. New Business

E. Discuss Concerns re: Phones and Beepers in Classrooms

Several faculty have complained about the disruption in classes due to cell phones and beepers. Tom Trask asked the Senate to consider forming a policy that would restrict the use of phones and beepers in the classroom. Tom and several others indicated that they have advised their students, with varying consequences, that use of these items are prohibited in their classrooms. Tom also advised that there are devices that have been designed to block the use of these items and suggested that one possibility is to find the least expensive device for the college to use.

It was ultimately agreed that the Senators would discuss the matter with their constituencies to determine the nature of the policy and whether or not there are any concerns. During discussion it was stated that emergency contingencies would probably be included in the policy. This matter will be brought back to the Senate for further discussion and action. Dianne agreed to contact the ASB to ensure consultation with students.

C. Consider Approval of New Course Outlines for the CRC

The Senators reviewed proposed outlines for a Distance Learning Course Outline Addendum and Associate/Non-Associate Degree Credit Course Outline.

The first document dealing with Distance Learning was reviewed and several minor recommendations were made. During discussion, Betty advised that the "Face-to-Face contact requirement is no longer applicable to these courses and has been changed to "meaningful contact." The MC Curriculum Committee, however, will continue to require the instructor to indicate how "meaningful contact" is to be achieved. The Senators approved the Distance Learning Course Outline with the recommended revisions (M/S/U - Jackins/Toppel).

The second document for Associate/Non-Associate Degree Credit Course Outline was reviewed, and a considerable number of significant recommendations were made. It was agreed that Betty will return to the Senate next week with a revised version of the form.

A. Present Results of WVMCCD Community Needs Assessment

Albert Moore, Assistant to the Chancellor was introduced to the members of the Senate. Albert began his presentation by asking the members of the Senate to complete a knowledge survey regarding information about the individual colleges and the community. He noted that both colleges are developing an Educational & Facilities Master Plan (E&FMP) with the assistance of a consultant who began the task with a community needs assessment. Albert reported on the findings of the assessment.

The consultant used information gleaned from studying the colleges, information from the state Chancellor’s Office, information from the state and county Departments of Education, reports from the California Dept. of Finance, Employment Development Dept. Silicon Valley 2010, and Joint Venture Silicon Valley, and opinion surveys at community events. Additional information sources were used in the study as well.

The report elements included a review of the following:

1) the service area - a review of our geographic and political boundaries, and the zones of influence;

2) population — a review of existing and projected numbers in the county by zip code accrued to the year 2020;

3) access issues — a review of time and distance between community colleges in the area;

4) economy — a review of family incomes and median income levels;

5) K-12 and postsecondary schools - a review of enrollments, both current and projected numbers;

6) opinions - gleaned from the assessment instrument;

7) enrollments — a review of the colleges’ enrollments over a period of time and compared to state figures.

Key factors learned from the study include the following:

1) There are seven colleges in the immediate area;

2) The population is highly mobile;

3) The participation rate is higher than the state average;

4) The ethnicity is changing. It is expected that there will be an equal number of Hispanics, Asians, and Caucasians by the year 2020;

5) 65% of the district’s enrollment is from outside of the district’s political boundaries;

6) 18% of the workforce commutes from outside the area;

7) Mission College will continue to grow;

8) The percentage of students with limited English proficiency at the following feeder high schools is: Milpitas (11%); Santa Clara (32%); Prospect (27%); and Westmont (45%).

9) The percentage of 9th graders completing four years of high school at our three closest feeder high schools is: Wilcox (74%), Milpitas (75%), and Santa Clara (58%).

Emerging issues included the following:

1) There is an on-going demand to maintain a level of computer skills;

2) Employers are seeking people with critical thinking skills and communication skills;

3) Area high school students are scoring lower than the national average in Reading;

4) Small off-campus centers stage students to attend main campus;

5) Extend courses to employers' environment;

6) Small businesses becoming a larger part of labor market landscape. Santa Clara Valley has surpassed Detroit with $40 Billion in exports.

7) Enrollment projections are dependent on program plans rather than population growth. There has been a 13% decline in student head count since 1991, but these fewer students are taking more class hours on average.

The fastest growing occupational categories in the valley (ranked below from highest to lowest) are:

1) Retail Salesperson

2) Cashiers

3) Electrical/Electronic Engineers

4) Managers/Top Executives

5) Computer Engineers

6) General Office Clerks

7) Secretaries

8) Computer Programmers

9) Waiters/Waitresses

10) Electrical/Electronic Technicians

The results of the assessment survey will be used in conjunction with the E&FMP concept papers in order to determine the direction of the colleges. It is important that we ensure that we are serving the needs of our student population and the community. Albert recommended the use of the consultant’s template for the concept papers.

Albert offered to answer any questions and/or assist in the preparation of concept papers. He can be reached at Ext. 2146. The senate members thanked Albert for his presentation.

President McKay asked that the remaining old and new business items be postponed to the next Senate meeting and proceeded to Item IX.1.

IX. President's Reports

1. Board Meeting - Dianne reported that the Board is holding a special Budget Retreat this Saturday. One item to be considered is a proposal for a Scholarship Endowment Fund, which is to be seeded by the Land Corporation with $350,000 each year for the next three years. The intent of the proposal is to provide financial aid to WVC and MC students based solely on their grade point averages, with those students with the highest GPA's receiving full reimbursement of all fees. Dianne advised that the amount of money involved is 10% of the Land Corporation's money for the next three years, and she sent out a call for feedback to all faculty, along with the proposal. She shared the responses received to date, noting that not one response was in favor of the proposal. Dianne asked the Senators for direction on how she should address this item at Saturday's retreat.

Discussion ensued, with all senators indicating their concerns with the proposal. A major concern was that the GPA would be the sole indicator, which is not necessarily one that measures what has been learned. There are existing financial aid programs that support students in need and the question of whether or not this proposal would jeopardize those programs was raised. In addition, there are a number of things that are needed at the colleges, which will be deferred should this proposal be adopted. The Senators expressed a desire for the funds to be used for more infrastructure projects to benefit the students already here. It was stated that this proposal does not use land monies wisely or to the best advantage of the colleges or the students. It was suggested that this appears to be an elitist program, which is not in keeping with the primary intent of community colleges. Another point of concern is that this fund removes the incentive for employers to provide tuition reimbursement.

The Senators directed President McKay to speak to the issue at Saturday’s retreat and voice the concerns of the Senators.

2. District Council - No report was made today.

3. Division Chair Council - No reports was made today.

4. Others:

a) Fall Plenary Session - The Fall session was held at the Los Angeles Westin Hotel on November 4-6 with breakout sessions the first two days and resolution debate and voting on the Saturday. I was the session chair and was delighted that so many district faculty attended. A longer report will be published in the next issue of the Rostrum.

b) Executive Committee - * The fifteen member elected Executive Committee meets monthly to implement Academic Senate policy and resolutions from the plenary sessions. I have attended the following meetings:

Wednesday, November 3, Los Angeles at Fall session

Friday/Saturday, December 10-11, San Francisco

Friday/Saturday, January 788-8, Los Angeles

Items of interest include:

* In December we interviewed four candidates requesting nomination for the faculty positions on the Board of Governors: Pat Siever and Irene Menegas (existing board members) plus Chaumonde Porterfield-Pyatt (College of the Sequoias) and Kathy Sproles (Hartnell College).

* The revised agreement with American Association of University Professors was approved and will take effect in January (as voted on at the Fall session - a liaison agreement with the national AAUP to provide legal and institutional censure services).

* Governor Davis appears slow to express any interest in the community college system, including making appointments to vacancies on the Board of Governors.

* Chancellor's Office legal counsel, Ralph Black, has issued an interpretation on plus/minus grades that jeopardizes both that recent change in Title 5 and the currently proposed one regarding the FW grade. Further Senate action is being considered.

* The education code rewrite is in its final draft before going to Consultation and the Board of Governors.

* There is a proposal to incorporate "information competency" in associate degree courses in much the same way that we included "critical thinking" a few years ago.

* In January, planning started for the Spring Plenary Session to be held at the San Francisco Airport Westin on April 13-15. Session chair is Debra Landre.

* Concern was expressed about the continuing lack of interest shown in community colleges by Governor Davis. The budget speech and proposals were discouraging.

* There is a proposed change of Title 5 regulation regarding delegation of curriculum approval for "stand-alone" courses that are not part of an approved program. Much of this will revert to the state Chancellor's Office. Notice that basic skills is a particular focus of this change and that our ESL program is not "approved."

* Two new Board of Governors members have been appointed: Leslie Wang (classified member at San Joaquin Delta College) and Richard Leib.

* There is a proposed change in Title 5 regulations regarding the use of high school courses for associate degree credit.

* The Technology II plan is currently being revised as a system proposal to go to the Board of Governors and will incorporation material from the recently completed report by the Gartner Group Consultants.

c) Educational Policies Committee - The Educational Policies Committee met in Los Angeles on Saturday, January 22. Draft papers on Alternative Calendars and on policy and bargaining language recommendations in the technology area were discussed. Other material for spring session should include hiring and budget/planning.

d) Technology Committee - The Technology Committee had a telephone conference meeting on Friday, December 17, and a "face to face" meeting at Mission College on Friday, January 14. Their proposed Campus Guidelines on Technology have been sent to Executive Committee for approval before distribution. The January meeting began planning for breakouts at the Spring session.

e) Telecommunications and Technology Advisory Committee (TTAC) - This committee met at the CCLC Conference in San Francisco on 18 November to consider the final version of the Gartner Group report on technology II. The report was still not in a form that was acceptable to the committee. It was decided that the Chancellor's Office staff would make yet another draft. Subsequent to that it was decided by the Chancellor that staff would write a System Technology Proposal, including a funding proposal, that would use the Gartner report as documentation. TTAC will meet to review this document on January 28 in Sacramento.

f) @ONE Advisory Committee - This is an advisory committee to the grant funded @ONE technology training project housed at DeAnza College. The group met at the CCLC conference in San Francisco on 187 November to consider future plans for the group when its grant funding expires.

g) Area B Meeting - Spring semester's Area B meeting will take place at Solano College on Friday, March 24.

h) Summer Technology Institute - As Senate coordinator of the institute, along with the @ONE project, there have been several telephone conferences to plan the tracks and presenters.

i) Summer Institutes - The Academic Senate is planning four summer institutes:

The Technology Institute will be held again at CSU, Monterey Bay on June 4 - 10,2000.

The Student Leadership Institute will be held at the CSU Monterey Bay on June 5-8, 2000.

The Faculty Leadership Institute will be held in the North next year at Granlibakken Conference Center in Lake Tahoe June 23-25, 2000.

The second annual Curriculum Institute will be held in July. The dates will be determined next month.

Mark your calendars and set aside funds from staff development or academic senate. Details will be mailed shortly and post on the state senate web site.

X. Correspondence, Publications, & Announcements

Correspondence

1. Letter dated December 16, 1999, from the Academic Senate for CCC's with the results of a survey of local academic senates regarding their experiences with and perceptions of the Partnership for Excellence program.

Publications

1. The agenda for the January 26, 2000, meeting of the District Council.

2. The agenda for the January 24, 2000, meeting of the MC Curriculum Review Committee and the meeting summary for December 13, 1999.

3. The agenda for the December 9, 1999, meeting and the January 20, 2000, meeting of the Mission-West Valley Land Corporation.

4. The Winter 2000 issue of "The News" from the CCLC.

5. The Fall 1999 issue of "League in Action" from the CCLC.

6. The December 6, 1999, issue of "FA News" from the Foothill-DeAnza Faculty Association.

7. The December 10, 1999, issue of the "DVC Forum" from Diablo Valley College Faculty Senate.

Announcements

** 1. The Academic Senate for CCCs has issued a Call for Grant Readers to read grants on Economic Development, Human Resources, Student Services, and System Advancement and Resource Development Division. Grant readings will last two days and are scheduled during the months of March and April. All expenses will be covered by the Chancellor's Office. If you are interested in applying for this position, please contact the MC Academic Senate Office (Ext. 5413) for an application form.

2. The 2000 Community College Counselor Institute, "Ensuring Transfer Success" will be held in Newark/Fremont, April 10-11, 2000. The conference will provide focused workshops addressing transfer issues at CSU and UC and is intended to provide new and veteran transfer counselors with comprehensive information about CSU and UC transfer admission policies and practices.

3. The Student Leadership Institute will be held June 5-8, 2000, and is designed to promote the leadership skills of student body presidents and other top student leaders.

4. The Spring Session of the Academic Senate for CCC's will be held in San Francisco, April 13-15, 2000.

5. The Vocational Education Faculty Leadership Seminar will be held in Newport Beach, April 28-29, 2000. The seminar is especially intended for vocational faculty new to the profession and those who have not previously pursued or been involved in leadership roles. The deadline for registration is March 3, 2000.

6. The NISOD International Conference on Teaching and Leadership Excellence will be held in Austin, Texas, May 28-31, 2000.

** 7. The Academic Senate for CCC's is calling for submissions for the annual issue of "The Forum." This publication is a showcase of the talents of CCC instructors' written and artistic work. The guidelines for submitting works is available from the MC Academic Senate Office. The deadline for submissions is May 3, 2000.

Additional infromation is available on all the above from the MC Academic Senate Office (Ext. 5413).

XI. Future Agenda Items

No new items were added at today's meeting.

The meeting was adjourned at 4:02 p.m. (M/S/U — Smith/Hudak). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.