The minutes for the January 25, 2001, meeting were accepted and approved with the following notations: Item I (Call to Order/Roll Call) - Remove Guich from roster. He has been replaced by Wen Xian Xu. Also, Jim VanTassel is replacement for Phil DeMarco (M/S/P - Jackins/Estrada).

It was agreed that the order of the agenda will be changed to accommodate guests (M/S/U - Patton/Moore).

IV. Oral Communication from the Public

Senator Patton expressed some concern relative to the quality of classroom space, level of noise, etc. and how it effects teaching and learning. There is particular concern regarding the anticipated changes to the third floor classrooms. The Senators were asked to consult with their constituents and be prepared to discuss this matter at a future Senate meeting.

1. Senator Estrada announced that the Library’s Service Plan for the move is in place and has

been sent to all via e-mail.

2. Tonight is the first event celebrating Black History Month; it is gospel night in the Campus

Center. The Senators praised Donnelle for his work coordinating the events for Black History Month.

3. Dianne announced that Mission College placed twelfth on the Book of Lists 2000 Addendum

for the Largest Job and Career Fairs. Kudos to Susan Monahan and all those who help to plan these events at Mission College.

A. Curriculum Committee - No report was made at today’s meeting.

B. Staff Recognition - No resolutions were presented at today’s meeting.

C. Committee Appointments

a) Academic Senate Representation - Dianne announced that Associate Faculty member Amy Grams will not be able to participate on the Senate this semester as she is

teaching a class during senate meeting time. Phil Mancini, Associate Faculty member teaching in Hospitality Management would like to serve on the Senate and Dianne asked if the Senate was amenable to appointing Phil rather than holding an election at this time. The Senators unanimously confirmed the appointment of Phil to the Senate as a representative for Associate Faculty (M/S/U - Akers-Martin/Toppel).

Dianne announced that Wen Xian Xu will replace Daniel Guich as the representative

for Social Science, and Jim Van Tassel will replace Phil DeMarco as one of the representatives for Technology.

1. Instructional Technology Committee - The committee has not met since its last

report to the Senate.

2. Distance Learning Committee - No report was presented at today’s meeting.

3. Staff Development - No report was presented at today’s meeting.

4. Datatel Implementation Committee - The committee has not met since its last report to the Senate.

5. Workforce Development Committee - No report was presented at today’s meeting.

Last semester the Senators were provided with information regarding alternative calendars and it was agreed that the matter should be explored. Dianne advised that the District Council has opted to form a task force with Clo Hampton, President of ACE, serving as Chair. The charge of this committee is to investigate the various types of alternative calendars and prepare a recommendation for the District Council’s consideration. Dianne called for two Senators interested in serving on this committee. It is her view that vocational education and transfer education should be represented on the task force. Senator Jane Patton and Senator Mary Moore agreed to serve and

their appointment was confirmed unanimously (M/S/U - Toppel/Jackins). The task force will probably meet on Wednesdays from Noon until 2:00 p.m. at Mission College.

B. Discuss Proposal for New Video Collection Policy for MC Library

The Senators reviewed and discussed a policy proposal presented by Senator Estrada for the Mission College Library regarding video collection, access, and maintenance. Erlinda reported that the library is considering making videos available on shelves as reference materials in the new building. The Library will be collecting videos as other materials are collected. She explained that the videos will not leave the building and instructors will have the option not to have specific videos available on the shelves.

The Senators were asked to share this proposal with their constituents and be prepared to discuss any concerns at the next Senate meeting.

At this time, Item C was postponed until Priscilla Butler arrives at today’s meeting.

The Senate received applications for the Hayward Award nomination for Carol Beck and Anna Szabados. It was agreed that the Senate would select its nomination by written ballot. The Senators reviewed the applications in light of the criteria, and selected Anna Szabados by written ballot as the college’s nominee. A letter of support will be written by the Academic Senate President to accompany the application.

Gus Kugler, the MC Bookstore Manager, distributed a pamphlet, "How Textbooks are Priced." He stated that these pamphlets are available to all bookstore customers as they enter the store. He advised that the contract with Mission College allows for a 25% margin, which is based on the publishers cost, royalty fees, shipping and handling fees, a percentage to the college, and a percentage to the bookstore added to the publisher’s price. Gus stated that neither Barnes and Noble nor the manager has any latitude when it comes to pricing.

It was noted during discussion that many textbooks offered by the MC Bookstore can be purchased on-line for considerably less by the students. Gus acknowledged that many on-line competitors have been under-pricing books and, consequently, are going out of business. Basically, the primary source of revenue for the bookstore is through the sale of used books.

Dianne reported that the Bookstore is continuing to operate with flexible hours, particularly at the beginning of the semester, and other issues discussed included staffing, the store’s "Hold" policy, availability of books, and the continuing policy of honoring instructor’s requests not to reduce the number of textbooks ordered. Gus also stated that many publishers automatically substitute an existing textbook with a new edition if there is one. He noted that he cannot place book orders until he has the schedule in hand, and the spring schedule was not available until the end of November, which was problematic. It was suggested that he be provided with a white copy of the schedule if at all possible.

Dianne thanked Gus for coming to respond to the Senate’s concerns and his continuing efforts to maintain open communication between the Bookstore and faculty.

At this time the agenda was moved to Item VII.C as Priscilla Butler arrived.

Last year the Curriculum Committee requested that the Academic Senate review and resolve some of the concerns of the ESL/English/Reading departments relative to the curriculum as currently presented within these departments. Priscilla Butler has been facilitating discussions on this topic and Dianne acknowledged that a great deal of progress has been made to date.

Priscilla reported that the committee consists of representatives from ESL (Priscilla, Jennifer Costanza, Marji Knowles), English (Peggy Messerschmidt, Ina Gard, and Jonathan Brennan), Research (Chris Olson) and Reading (Dianne McKay). Visiting members are Anne Harding and Margaret Schieck.

The committee met three times last semester and twice this semester so far. The major focal point of discussion is to establish how students transfer from ESL to English in keeping with the state’s guidelines. She noted that several conflicting opinions have been offered by various members of the state Chancellor’s Office. Lee Callaway has requested a teleconference in early March with appropriate members from the state Chancellor’s Office to discuss matriculation and curriculum issues. A list and graph indicating a number of possible pathways will be submitted to the state in advance of the teleconference. If the plans are deemed legal by the state, the proposals will be considered for implementation.

Priscilla is optimistic that matriculation issues related to the ESL to English transition may be resolved by the end of this academic year, with a plan for aligning ESL and English curriculum finalized by the end of the calendar year.

Dianne expressed her deep appreciation and gratitude to Priscilla and the other members of the group for their hard and productive work on this matter.

The order of the agenda was resumed.

The current Technology Committee structure was implemented last year with an advisory to review the structure within one year. The Senators received a flow chart of the current structure, and during discussion Dianne stressed the importance of this review, particularly since the Dean of Technology position will be filled in the near future with an interim. It is particularly important that the structure indicates that instruction and classroom technology needs drive technology at the college, and not the other way around. The structure as defined has never really been fully implemented, and the Senators must consider whether or not the structure will work if implemented or if it should be revised.

Senator Toppel, Chair of the Instructional Technology Committee, stated that the charge for each of the subcommittees is growing, often overlapping with each other. The responsibilities for each committee within the structure need to be clearly defined.

There was a brief discussion regarding the Distance Learning Committee. It was agreed that representation on the committee needs to be broad-based and include representatives from those areas that may be interested in distance learning rather than just those who are currently involved in distance learning instruction. It was suggested that the Senate develop a policy that provides a framework and guidelines for distance learning. Carol noted that the Curriculum Committee has a form in place, already approved by the Senate, that includes a check list, providing guidelines. There was also discussion regarding the availability of an AA degree from Mission College through distance learning (TV courses and on-line). Currently, this can be accomplished by taking some of the courses at WVC and transferring the units to MC. It was agreed that this is a separate issue and should be discussed further at a future Senate meeting.

Dianne asked the Senators to discuss the question of structure, how distance learning is working, and if there are any issues or concerns that need to be resolved. The question of the committee structure will be on the agenda for the next Senate meeting.

1. GAP - The council met for four hours and prioritized requests for Big Ticket Items (BTI). The hours were well spent in that the council did a good job of stretching the budget, including technology and positions. The list will be forwarded to CBAC and then to the President as part of the entire FY02 budget recommendation.

2. College Budget Advisory Committee - The meeting was canceled.

3. District Budget Advisory Committee - The Board will hold an all-day Budget Workshop this Saturday at the Los Gatos Lodge to consider the Board’s goals and set the priorities for the district’s budget development. Dianne reported that the Board has expressed some interest in performance-based budgeting. She also noted that approximately 85% of the budget is expended on salaries and benefits, leaving a relatively small amount of money for discretionary spending. A Senator raised a concern relative to benefits for retirees and asked that Dianne ensure that the Board consider that issue. Dianne remarked that there are varying opinions as to whether or not there is a concern on this matter, and agreed to express these concerns at the meeting.

4. Others - * Dianne reported that the Division Chair Council (DCC) is discussing the Academic Senate’s policy on the creation of new departments. The sign-off sheet approved by the Senate includes a sign off for the DCC. However, the council intends to develop a form that will provide additional information that concerns the DCC, such as cost and an implementation plan. The form will be brought to the Senate upon completion. Dianne noted that the Senate should consider working with the DCC to develop a Department/Program Discontinuation Policy.

** The District Council is dealing with the issue of alternative calendars and is currently acting as the steering committee for the Service & Facilities Master Plan (S&FMP). The E&FMP is progressing, and, although it is not yet in draft form, its status is being shared with the district so that the colleges’ plans can be integrated with the district’s plan. Dianne advised that Jane had volunteered to serve on the committee reviewing the Human Resources portion of the S&FMP, but has vacated that position in order to serve on the Alternative Calendar Task Force. Dianne will attempt to fill the position with a division chair and will contact Jody Hacker regarding this matter.

*** The election for the new Academic Senate President will be held this spring. Dianne asked the Senators to recruit candidates. The senate’s constitution calls for an election in April, and a call for candidates will be issued in early March.