President McKay introduced Wen Xian Xu as the Senate representative from the Social Science Division. Senator Xiu will serve this semester and Daniel Guich will serve next semester.

The minutes for the January 27, 2000, meeting were accepted and approved with the following points of clarification or corrections (M/S/U Burtch/Toppel):

Page 1, Item II (Approval of the Minutes), second paragraph, last sentence - Betty Grayson clarified that the PFE recommendations were made to the Executive Management Team and were not passed on to DBAC. Betty clarified that the EMT did not forward the recommendations to any other entity to the best of her knowledge.

Page 3, Item C (Consider Approval of New Course Outlines for the CRC), second paragraph, third and fifth sentence - the term "meaningful contact" should be changed to "regular effective contact" in accordance with Title 5 language.

Page 5, Item IX.4 (Others under Reports) - The listed reports were made by Ian Walton who serves on the Executive Committee of the Academic Senate for California Community Colleges. A request for clarification was made by Senator Toppel regarding the fourth bullet on Page 6 under IX.4.b) relative to the proposed changes to Title 5 regulations regarding stand-alone courses that are not part of an approved program. It was explained that a program leads to a certificate or a degree, and approval of stand-alone courses (not attached to a program by definition), such as ESL courses, and other Basic Skills courses, may revert back to the state Chancellor's Office. ????

The Senators agreed to accommodate guests (M/S/U - McGee/Hudak).

IV. Oral Communication from the Public

* Husam Asfoor, a former student and employee of the college issued a call for faculty advisors for the Muslim Student Association and the Arab Student Union, currently being formed. For additional information, contact the Senate Office (Ext. 5413) for Husam's number.

* Trustee Chris Constantin thanked Dianne McKay for attending the Board's Retreat last Saturday, and particularly for her excellent comments. He specifically referred to the proposed Scholarship Endowment Fund and explained that the intent of the proposal was to open discussion on a type of endowment fund. It was, by no means, meant to be considered as a final policy, but rather as a primary proposal.

1. Senator Patton announced that the Speech Communications Department will change its name to Communication Studies. This is in keeping with West Valley College and San Jose State University. The use of the term "Speech" is antiquated; degrees are in "communications" rather than "speech," and the department will be listed under "C" next year.

2. Dianne announced that the Spring Plenary Session of The Academic Senate for California Community Colleges is scheduled for April 13-15, 2000. The session will be held in San Francisco and she urged the Senators to check their schedules to see if they can attend any day of the session. A district delegate will be selected prior to the session.

As agreed, the Order of Agenda was suspended and moved to Item VIII.D and VIII.A.

D. Consider Course Renumbering Schema

Don Cordero asked the Senators to carry this item forward for discussion at its February 17th meeting. He expects to have additional information at that time. He explained that his proposal includes several options to change the numbering system to reflect a logical schema. The Senators agreed to place this item on the agenda in two weeks. AGENDA

President O'Hearn expressed his appreciation for the invitation to the Senate and acknowledged the leadership of Dianne McKay and the Academic Senate for creating a collegial environment that functions well under shared governance.

He reported that the Academic Senate for California Community Colleges has published an adopted paper on Academic Freedom, Privacy, Copyright and Fair Use in a Technological World. He commended Ian Walton for his extensive contribution in the writing of this fine document. He will share the document with the Chancellor and the Board of Trustees.

President O'Hearn emphasized two main issues. First, he stressed that there is, and will continue to be from his perspective, a strong emphasis on the planning activities for the college, which is coming to a crossroads at this time. This is in keeping with goals established by the previous Accreditation Team and various past leaders. This is a major agenda item for him, specifically in terms of strengthening the institution, moving in the right direction for the college, and coordinating all of our efforts. He expressed particular appreciation for the faculty's input into the Educational & Facilities Master Plan effort and the accreditation process. They are all integrated and important to the college.

Secondly, he acknowledged the unique and important role of the Academic Senate as the primary and official voice of the faculty. He expressed his willingness to work with the Academic Senate in matters that relate to college governance.

Discussion was opened to the floor, and the first issue discussed was the current problems with the new telephone system. Senator Patton indicated that the problems with the system have impacted the effectiveness of faculty and staff on a daily basis. There are rumors that the system will be discarded. President O'Hearn expressed his concern as well. The Chancellor is aware of the impact on the district as a whole, and the issue has been addressed at the EMT. It is unlikely that the system will be discarded, however, and he noted that some of the problems are directly related to Pacific Bell and some to the phone system. Part of the problem is due to bad advice received from the consultant who reduced the number of lines into the colleges. Pacific Bell has stated its commitment to address and resolve the problems. He emphasized that both colleges were equally adversely affected, particularly during peak registration periods.

Regarding technological support for computers, the President acknowledged that more people are needed and a proposal needs to be presented to CBAC as a major priority. There is agreement that change is needed; it is a question of how to implement that change and to tie it into institutional goals.

Discussion veered to the incoming Datatel system. Concerns were expressed relative to differences in course descriptions, names and numbers between the two colleges. It has been stated that the Datatel system cannot handle such; there is concern that the system will drive changes. In response, it was reported that this has been the case at other colleges, but it is not yet known how it will impact our district. Senator Hudak stated his view that, of the potential vendors, Datatel was the best choice. It was agreed that an invitation be extended to members of the implementation team to address the Senate's concerns. Dianne will contact the project manager and the Director of IS. Dianne - Pat suggested you invite Pat Lillich and Chris Olson. Do you want me to put that in the minutes??

Dianne asked the president for an update on the process for the allocation of space once the Library is built. He advised that the Facility and Safety Committee, co-chaired by Jim Burrell and Worku Negash, has been charged with the responsibility of space allocation. A notice will be issued when a space becomes available and a proposal must be submitted with a plan that ties into the college's goals. It was noted during discussion that the faculty members of this committee are appointed by the Senate, and the Senate was urged to ensure that there is ample instructional representation on the committee.

B. Staff Recognition - No resolutions were presented at today’s meeting.

C. Committee Appointments - No appointments were made at today’s meeting.

1. Distance Learning Committee - No report today.

Foundations in Health (K.Creed - .2)

CA Online classes (Pancella - .2)

Math (Maple software–calculus) (McKean & Lorie - .3)

Astronomy (Poe - .2)

Chemistry (Shea - .2)

Microbiology (Replicon - .2)

French 1A only (Skaife - .2)

ESL Sound Content (Chan - .2)

No other reports were made at today’s meeting.

Senators Patton and McGee advised that registration problems seem to stem from a lack of communication between areas. The committee suggested that a resource handbook be developed, listing agencies and people, policies and procedures to enhance communication and knowledge between faculty, student services, and students. They asked the Senate for direction on how to proceed.

During discussion, it was recommended that the Faculty Handbook be reviewed and any pertinent information that is not currently included should be added. In addition, faculty must be reminded to refer to the handbook during orientation and flex days. Jane expressed concern about Associate Faculty and how and when they get the appropriate information. Dianne suggested that information might be made available via a video tape that runs on a loop in the Part-Time Faculty Center or placement of a computer kiosk in the center with pertinent information for faculty. This type of project could be funded with Title 3 monies or PFE monies. Another suggestion was to assign this project to a student in the Graphic Design certificate program. Ultimately, it was agreed that the committee will meet again, list the current issues as perceived by Admissions & Records and faculty and report back to the Senate.

Dianne reported that the committee has made progress on the equivalence process, and it is anticipated that resolution on the process will be reached this semester. She reported that Jane will be serving on this committee. The state Academic Senate has been asked for a second legal opinion, as requested by the District Academic Senate. No response has been received to date. Dianne noted that the new Disciplines List from the Academic Senate for California Community Colleges makes it abundantly clear that we are talking about _______________________. Dianne assured that the process is fine. The concerns deal with the interpretation and implementation of the regulations. She will keep the Senate apprised as things progress.

The concept papers are due by March 1, 2000. Dianne advised that the Governance & Planning Council is acting as the steering committee for this project. She emphasized the importance of the Senate’s involvement in the process, and stated that the Senators should plan to participate in the process. It was noted that WVC’s completed and approved concept papers have been posted on the college’s website. It might be helpful to review those to determine how best to proceed with MC’s concept papers.

As directed, Dianne discussed the proposed policy to ban the use of phones and beepers in the classroom with students in the Student Leadership class. She reported that all the students were in favor of such a policy and they had no objections to a policy set by individual instructors in their classrooms.

Other Senators provided input from their constituents indicating support for the proposal. However, it is clear that a policy that allows for flexibility and the individuality of the instructors is preferred, with some consideration for open spaces, such as the Library. The need to formulate some form of consequence must also be considered in order for students to heed the directive. In accordance with Title 5, there must not be any disruptions in the classrooms. The Senators would like to see the policy listed on green sheets, the schedule of classes, the catalog, and the faculty and orientation handbooks. Dianne and Jane agreed to draft a policy taking all the points into consideration and will bring it back to the Senate for consideration. Once approved by the Senate, the proposed policy will be taken to GAP, the Office of Instruction, and other appropriate entities. AGENDA

The Technology Committee presented a proposal to the Senate for a pilot program, starting with a small group of key people to submit duplication/printing services orders via e-mail. It is anticipated that such a program would alleviate some of the difficulties experienced by Associate Faculty, who are not always on campus. The committee is seeking direction from the Senate on this matter.

During discussion, a number of difficulties that might arise were considered. For instance, the formatting could change in the transmission. Not everyone has the same fonts, and all of our faculty members do not have the expertise necessary to deal with the technological steps that might be required. It was suggested that potential problems might be alleviated by using a fax machine to transmit documents rather than e-mail. It was noted, however, that the quality of most fax machines is poor. It was suggested that the policy might be possible if designed with restrictions regarding fonts, margins, etc.

The Senators passed the following motion (M/S/P — Smith/Hudak):

"that the Mission College Academic Senate endorses a pilot program for an e-mail duplicating process developed in conjunction with Worku Negash, the Duplicating Department, and the Technology Committee."

Any concerns regarding this pilot program should be directed to Pat Hudak and/or Carol Toppel.

The Senators reviewed a proposed Computer Lab Policy for the Technology Center. A number of recommendations for revisions were made, and it was agreed that the proposed revisions should be reviewed by affected staff, and, if agreed upon, included in the proposed policy. The proposal will then be returned to the Senate for consideration. DIANNE — I DIDN’T THINK IT WAS NECESSARY TO LIST THE RECOMMENDATIONS AT THIS POINT, SINCE THE POLICY IS TO BE REVISED. IF YOU FEEL THEY NEED TO BE INCLUDED PLEASE LET ME KNOW.

1. Board Retreat - Dianne thanked the Senators and faculty members at-large for their responses regarding the proposed Scholarship Endowment Fund. The points were presented to the Board at the retreat, and Board members explained that this proposal was simply meant to open discussion on a proposal of this nature. Other points of discussion revolved around concerns regarding the Land Corporation Board’s decision-making process. She noted to the Board that all other district processes are open and allow for consultation. She asked if the Land Corporation feels an obligation to consult and where that consultation enters the process and with whom. The Board members agreed to schedule a strategic conversation to discuss the role of the Land Corporation and its decision-making processes.

3. District Council - No report was made today.

5. College Governance & Planning Council - * Senator Toppel announced that Liz Figueroa has been selected as the commencement speaker. * The Classified Senate will meet at the end of April to review leadership skills and the organizational structure. *Carol reported that the minutes for GAP meetings will be available on PARIS. * It has been agreed that there will be no transfer of funds between the colleges until the district funding model is determined.

6. Division Chair Council - No report.

7. Others — No other reports were made at today’s meeting.

The meeting was adjourned at 4:00 p.m. (M/S/U — Toppel/Akers-Martin). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.