I. Call to Order/Roll Call

The meeting was called to order by President Don Cordero at 1:41 p.m. Senators present: Margaret Boone (AAS, Ext. 3313), Lois Carroll (Instructional Support Serv., Ext. 3226), Betty Christopher (Commercial Services, Ext. 3341), Don Cordero (Pres/Counseling, Ext. 3142), Amy Grams (Associate Faculty, Soc Sci, Ext. 2195), Mike McKenna (AAS, 2752), Peggy Messerschmidt (Communications, Ext. 3415), Cliff Monroe (Technology, Ext. 3349), Diane Pette (Student Services, Ext. 3138), Clint Poe (Natural Science, Ext. 3436), Joan Powers (ESL, Ext. 3401), Helayna Thickpenny (CATA, Ext. 3368), Karl Ting (Math, Ext. 3442), and Wilbert Xu (Social Science, Ext. 3447). Also present: Adel Elkadi (ASB Rep), and Husam Asfoor (ASB Rep) . Guests Present: DeeDee Bicocca, Cheryl Carter, Lydia Harris, Chris Olson, and Linda Retterath.

II. Approval of the Minutes

The minutes for the April 24, 1997, meeting of the District Academic Senate meeting were accepted and approved as submitted (M/S/U - McKay/Pette).

III. Order of the Agenda

The following changes were made to today's agenda and approved (M/S/U - Ting/Powers):

Add Item VIII.F (Update Report on Fall '97 Flex Day Activities) as an emergency item (M/S/U - McKay /Pette). This item will be addressed immediately following Item VI. Item VII.A and Item VIII.A will follow Item VIII.F.

IV. Oral Communication from the Public

There was no oral communication from the public at today's meeting.

V. Information & Announcements

1. Don announced that Ian Walton was elected to serve as the President of the Mission College Academic Senate for the next academic year. Ian's term begins June 1, 1997.

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee - Don reported that the Curriculum Committee is spending a great deal of time editing course outlines submitted by faculty. He recommended that the Senate address the problem and empower the Curriculum Committee to return outlines that do not meet appropriate standards. The committee is comprised of hard working people and their task is enormous as it is, without the additional concern of editing.

B. Staff Recognition - Karl Ting presented the following two resolutions to the Senate for consideration, which were passed unanimously as indicated:

(M/S/U - Ting/Thickpenny)

"Whereas, Gary Lobach and Larry Carvalho demonstrate professionalism in their every day duties and responsibilities; and

Whereas, Gary Lobach and Larry Carvalho are self-directed and work diligently without complaining to do their jobs both in and out of their areas; and

Whereas, Gary Lobach and Larry Carvalho always find the time to greet staff and students with a smile and pleasant comment; and

Whereas, Gary Lobach and Larry Carvalho have gone out of their way to help staff and students with their immediate "emergencies"; and

Whereas, Gary Lobach and Larry Carvalho are referred to by a number of staff members as the team of Gary and Larry which, respectfully, means that we recognize their many talents and working relationship in numerous work areas; and

Whereas, Gary Lobach and Larry Carvalho are just nice guys and friends to many of us; and

Whereas, Gary Lobach and Larry Carvalho seek no recognition for themselves, but would appreciate knowing that they are an integral part of the Mission College community; and

Whereas, Gary Lobach and Larry Carvalho would appreciate knowing that they are doing a great job;

Therefore, Be It Resolved, That the Mission College Academic Senate recognizes and appreciates the dedicated service Gary Lobach and Larry Carvalho have given to the faculty, staff, and students of Mission College. "

(M/S/U - Ting/Powers)

"Whereas, since becoming Maintenance supervisor, John Holland, has brought to fruition many of the things that the Mission College staff has requested for years; and

Whereas, John Holland has given direction and has followed through in fixing the leaks in the library that have plagued Mission College for 18 years; and

Whereas, John Holland has given direction and has followed through in fixing many of the clocks in the classrooms; and

Whereas, John Holland has given direction and has followed through in carpeting the main lobby; and

Whereas, John Holland demonstrates professionalism in his every day duties and responsibilities; and

Whereas, John Holland seeks no recognition for himself, but would appreciate knowing that he is doing a great job;

Therefore, Be It Resolved, That the Mission College Academic Senate recognizes and appreciates the dedicated service that John Holland has given to the faculty, staff, and students of Mission College."

C. Appoint Program Review Chair - Don reported that no one has expressed interest in serving in this position. He urged the Senators to try and recruit someone to fill the position as Linda Retterath will not serve again. The position has .2 release/reassigned time and a part-time secretary may be assigned to assist.

As agreed, the order of agenda was moved to Item VIII.F

VIII. New Business

F. Update Report on Fall '97 Flex Day Activity

Lydia Harris, Staff Development Coordinator presented the Flex Day Committee's proposal for Thursday, August 14, designated as the college day and Friday, August 15, designated as an All Faculty meeting. The Flex Committee will break up into two subcommittees to deal with individual college day activities and additional faculty from each campus will be appointed by the Academic Senates. Lydia explained that the committee proposes that an all faculty meeting on August 15 be held from 9:30 a.m. to 1:30 p.m. Either a panel or a keynote speaker will lead a short dissertation on effective teaching and services, followed by a breakdown into small, general topic discussion groups, and then into strand groups with specific topics of interest. Lydia noted that traditional workshops will not occur on these days since the Blue Sheet sessions have been very successful. More details will follow in July. Lydia asked the Senate for suggestions and comments.

There was general approval of the proposal, and Don will place this item on next week's agenda for action.

VII. Old Business

A. Update on Status of Grants

DeeDee Bicocca, the college's Grants Liaison, provided the Senators with a report on the grants received for the 1996/97 academic year, for the 1997/98 academic year, and a list of grants submitted in 1996/97. (Note: Copies of these documents are available from the Academic Senate Office). DeeDee has been working with the Grants Office, Fred Prochaska for the last two years to act as a facilitator to faculty in writing grants. She is also working with Cindy Schelcher, the Associate Dean for Advancement, who is primarily involved with private funding and Mission College's 20th year celebration.

DeeDee pointed out that she, Joni Johnson, and Ina Gard have submitted a Student Support Services grant, that, if awarded, will provide $180,000 per year for three years. There is a good chance that the grant will be awarded to the college; we will be advised in August. She also noted that Mike McKenna has received a grant from the Regional Environment Assistance Center for $100,000/year for five years to provide a research center for environmental education in the bay area. In addition, innovation grants have been processed through the district and the Land Corporation.

DeeDee stated that the Goals Update can be accessed on the district's web site. Faculty interested in grant writing should contact DeeDee (Ext. 3310) for assistance in preparation of the grant and/or searching for funding sources.

VIII. New Business

A. Report on Workforce Silicon Valley Project on Integrated Curriculum

DeeDee and Dianne McKay reported on a Workforce Silicon Valley project they have been working on with Helene Flolo. They have developed a Reading 161 course, linking the skills taught in the reading course with the SCANS competencies and the workforce needs of the Health Occupations and Sciences. The course is designed for the student who wishes to correct or improve basic reading skills and it is integrated with the Nursing and Health Occupations curriculum so the student learns reading skills in the context of nursing. The course will also integrate reading and vocabulary with other classes, such as Anatomy and Physiology, Medical Terminology, etc. Students will be able to apply the skills learned in the class environment, making the class career oriented. There are excellent elements of critical thinking in the course as well.

The class is listed in the Fall Schedule of Classes, and Dianne noted that the Reading Department has given up one section to offer this course. The class will be offered on Tuesdays from 4:00 - 7:00 p.m. and will be open to all Mission College students and high school students. DeeDee and Dianne expressed their great excitement over the project and encourage all faculty to consider integrated curriculum courses within their own departments.

VII. Old Business (Continued)

B. Discuss Technology Plan and Recommendations

The Senators approved the plan submitted by the Instructional Technology Committee with recommended amendments (M/S/P - Boone/Poe).

C. Discuss Membership/Guiding Principles of Proposed District Council

The Chancellor's Advisory Council will meet on May 14 to finalize the composition and function of the District Council. Don advised that all faculty requests have been included in the proposal. He remarked that there is a slight over-balance toward administration that hopefully will be modified by a strong faculty presence. Don will forward the latest proposal draft to the Senators via e-mail for their review. He asked that they look the proposal over carefully and advise him of any concerns or recommendations as soon as possible.

The Senators emphasized the importance of this body (District Council) as an avenue for the Chancellor to implement shared governance within the district. It was requested that there be monthly reports on how the council is working to ensure that the entity is operating as expected in a true shared governance manner.

D. Report on Recommendations of Balance of Curriculum Committee

Don explained that the committee will meet tomorrow to polish up a list of recommendations prepared by the committee and drafted by Jane Patton. The proposed recommendations have been discussed with the Division Chair Council, and he reported that people have made some significant changes in the schedule based on that discussion. It is anticipated that the recommendations will be ready for the Senate's consideration/review next week.

E. Discuss Graduation Ceremony & Appoint Senators as Marshals for Graduation

Don confirmed that the graduation ceremony will take place on Friday, May 30, 1997, at 6:30 p.m. in Center Space. There are approximately 400 students who will participate in the ceremony; degree recipients will wear blue gowns and mortar boards and certificate recipients will wear gold gowns, no mortar boards. It is suggested that two people read names; Marsha Chan and Phuong Nguyen were suggested and Dianne McKay and Diane Pette volunteered. There will be a mandatory rehearsal for marshals and students who assist.

Diane Pette reported that letters have been sent to graduates advising that they are restricted to four guests. She noted that there are five students with 4.0 GPA's and their names will be listed in the program as Valedictorians. One will be selected as the valedictorian speaker. There will be a guest speaker as well, and the Chancellor and Board members will be rushed from the West Valley College ceremony to arrive at Mission College at approximately 7:30 p.m.. Cookies and punch will be served in Hospitality Management after the ceremony.

VIII. New Business (Continued)

B. Consider Proposal for New Certificate Program

This item was postponed to a future meeting.

C. Discuss Administrative Evaluation & How to Proceed to Implement

Don advised that the Senate's Subcommittee composed of Don, Margaret, Karl and Clint met and reviewed the existing administrative evaluation form. He reported that the college's administration are interested in participating in the evaluation process and the administrators will be kept completely apprised of developments as they occur. The committee will develop a purpose for the evaluation and the instrument will flow from the purpose. A number of questions must be considered in the development of the purpose, the process, and the instrument. Information on administrative evaluation is forthcoming from the state Academic Senate. Don will keep the Senate apprised of developments as they occur.

D. Consider Recommendations from Program Review Task Force on Forms

The current Program Review Committee is comprised of Lee Callaway, Jennifer Costanza, Betty Ensminger, Ed Kleppinger, Chris Olson, Kay Ringel, Ann Roberts, Phil Sienna, Linda Skaife, Carol Wilson, and Linda Retterath. Linda Retterath and Chris Olson addressed the Senate on proposed changes to the forms and process currently used for Program Review, which is mandated by the state. The recommended changes respond to the criticism of the college's last Accreditation Team visit. A schedule of programs up for review from 1997/98 through 2002/03 was also provided with the college's next accreditation review in the years 2000/01. Copies of proposed forms for an annual program update for department s making budget or FTE requests for an upcoming academic/fiscal year were distributed for the Senate's consideration.

Linda and Chris indicated that the most efficient and cost-effective way to implement the process is to make "Performance Indicators" information available to all departments, along with the annual update forms. The documents will be available in Word and expandable. The proposed process will eliminate much paper work and simplify the current program review process, which is on a six year cycle, and help departments to focus on common college goals. Linda and Chris asked the Academic Senate to accept the form and support the proposed new process, requesting that Information Services prioritize a project to institutionalize a program to implement the process.

The following motion was made and seconded (M /S - Ting/Pette):

"that the Mission College Academic Senate accepts the recommendation of the Program Review Committee to implement a one year simplified program reporting per the form submitted to the Academic Senate."

The motion instigated discussion relative to the non-instructional programs, such as ISS, Counseling and DSPS, which are not included in this proposal. Lois noted that if budgets and needs are to be considered, ISS has a problem with the process. A committee must be established to go through the process for non-instructional departments. Chris stated that there were two processes initially: Instructional Program Review and Non-Instructional Program Review. The goal of the new process is to cover any area in the college whether or not teaching faculty are included.

Lois strongly recommended that the Senate form a subcommittee to review the proposed forms respective to data from non-instructional areas. She agreed to prepare a proposal for the next Senate meeting. The Senators unanimously voted (M/S/U - Boone/Christopher) to postpone the above motion to the next Senate meeting and committed to act on the motion at that time.

In the meantime, it was agreed that it is important to request that Information Services prioritize the development of a program for the collection of the annual data. The following motion was passed unanimously (M/S/U - McKay/Thickpenny):

"It is the recommendation of the Mission College Academic Senate, under its budget area of responsibility, that Information Service make it a priority to support the program review data processing needs of the college."

E. Discuss Process for Establishing New Departments

This item was postponed to the next Senate meeting.

IX. Reports

1. Land Corporation Meeting - Don reported that Phil Stokes resigned as Chair of the Land Corporation. One hotel bidder has requested that the Board of Trustees reissue the call for bids alleging the process used was unfair and improper, giving Nexus an unfair advantage.

2. College Budget Advisory Committee Report - No report.

3. Others: No other reports were made.

X. Correspondence, Publications, & Announcements

Correspondence

1. Letter dated May 2, 1997, from the state Chancellor's Office re: Reports for Apportionment; Prohibited Classes Course Repetition for Legally Mandated Training.

Publications/Minutes

1. Spring 1997 issue of OFF TRACK from FACCC.

2. April 25, 1997, issue of NOTA BENE published by CCA/CTA/NEA.

3. May 2, 1997, issue of DVC FORUM .

4. Spring 1997 issue of the California Community Colleges' Transfer Center Director's Association.

Announcements/Conferences

1. Margaret Boone announced that she has information on VATEA funds and encouraged faculty in academic departments to consider submitting integration grants. The college will receive over $100,000 from VATEA this year. The criteria require that special populations are addressed and integration of curriculum. The Workforce Development Committee will be

meeting on this on Monday, May 12, 1997. There is a two week turn-around, and the Senate

will review applications for submission to the state by June 9, 1997. Those who submit grants

cannot serve on the selection committee.

2. Husam Asfoor, ASB representative, announced that the ASB election will be held next Tuesday, May 16, 1997. He requested that instructors urge their students to participate in the election process and vote.

XI. Future Agenda Items

No new future agenda items were added at today's meeting.

The meeting was adjourned at 3:40 p.m. (M/S/U - Thickpenny/McKay). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.