The meeting was called to order by Vice-President Jane Patton at 2:08 p.m.

The minutes for the May 6, 1999, meeting were accepted and approved as submitted (M/S/U - Cordero/Collins).

It was agreed (M/S/U - Cordero/Collins) that the agenda would be reordered to accommodate guests. There were no other changes to the order of the agenda for today's meeting.

There was no oral communication from the public at today's meeting.

*** 1. After Graduation Get-Together - All faculty, staff and administrators are invited to meet after graduation at the Ramada Inn on Wildwood Drive (Frontage Road). Hors D'oeuvres will be provided with a no host bar. We are expected between 9:30 p.m. and 10:00 p.m. Come and commiserate on a year well done.

*** 2. Faculty Recognition Awards - The following faculty awards were announced at today's annual Senate/Administrative Luncheon:

Service to the College Excellence Joan Powers

Service to the Community Excellence Tab Morales

Associate Faculty Excellence Cheryl Forbes

Publishing Excellence Chris Moyers

Teaching Excellence Dianne McKay

Congratulations to all the above on behalf of the Senate, the Administration, and all faculty.

3. An Assistant Director of Human Resources is to be hired and the hiring committee does not include a representative from Mission College. Dianne McKay has expressed a willingness to serve if no one else is available. Senators Collins and Moyers volunteered to serve depending on the timeline.

4. Laurie Collins announced that the Mission College Job Faire was very successful. She

extended her congratulations to faculty, noting that the employers commented on how well

prepared the students were and their verbal presentations were much improved. All the

employers stated they would return again. There was a brief discussion on the reduced number of technical employers present at the faire. Laurie acknowledged that some technical employers canceled and there were some other reasons as well. Their absence is not a reflection of the job

market.

A. Curriculum Review Committee (CRC) - * Diane Lamkin reported via written report that the CRC will conduct second readings of Engr 51 (Introduction to Remote Sensing), GDES 73 (Digital Photography & Quicktime VR), and BIOSC 30 (Rain Forest Ecology) on Monday. Also courses requesting consideration for GE listing and the inclusion of Polit 1 as satisfying American History and Institutions requirement for CSU are to be discussed. * The CRC will elect a Chairperson for next year and review the division representation to the committee. A suggestion re: lack of representation is to require the proposer to present the course proposal to the committee and answer any questions. * It is hoped that suggested changes will be included in the newly revised CRC Manual and distributed to CRC members this summer. Until that time, the current forms will be used. The committee would like the new manual to be available on the Senate web page so all can access it. * The summer schedule as listed on the web page has some errors, even if the paper version of the schedule has been corrected. Faculty are encouraged to check their summer offerings for correct times, start dates, etc.

B. Staff Recognition - No nominates were offered at today's meeting.,

C. Committee Appointments

1. Select Chair of Standing Accreditation Committee - The Senators confirmed the appointment of Jim Van Tassel as Chair of the Standing Accreditation Committee (M/S/U - Cordero/Smith).

2. Select Senator to VTEA Reading Committee - Senator Hill agreed to serve if her schedule permits. It was also suggested that Cliff Monroe be asked if he would like to participate on the committee. The Senators confirmed the appointment of Eileen Hill and/or

Cliff Monroe should their schedules permit (M/S/U - Ensminger/Chiang).

1. Technology Committee - Chris Moyers reported that the Distance Learning Committee, a sub-committee of the Technology Committee, has met twice and discussed its charge; class size (minimum and maximum) relative to telecourses, internet courses, and CD courses; on- line testing; tutoring services; and the hiring of staff members to conduct testing on days other than regular test days. She reported that some information on the web page is inaccurate, and faculty should contact Bruce Judd personally to make a correction. The committee is also charged to develop a policy of distance learning courses. Chris indicated that there were mixed

feelings about the role of the committee, some supportive and others not. The State Academic

Senate has taken a position on distance learning courses, and Ian Walton has agreed to furnish

copies of documents from the state on the subject to the committee members. It was suggested that policies from other community colleges be obtained to glean ideas and information. Chris

offered to inform all who wish to attend these committee meetings of meeting dates and times.

* At this time, Don Cordero praised Pat Hudak for the work he has done on the Front Lobby Kiosk: he particularly noted the map of Mission College.

As agreed. the Order of the Agenda was suspended to accommodate Celia Esposito and moved to Item VIII.A (Discuss Enrollment and Grade Changes).

Celia Esposito advised that a significant number of faculty continue to request that a"W" grade be changed to a letter grade, usually the semester following the class. The state has confirmed that it is acceptable to change the "W" grade at a faculty member's request, and her department will continue to honor those requests. However, she feels that the number of requests indicates a more significant problem.

A second issue of concern is that some faculty continue to post "W" grades when issuing final grades, which is not consistent with the college's policy. In order to comply with college policy "W" grades must be issued by the 14th week of a full semester. She asked the Senate to reaffirm its policy and offered to provide the information in a cover letter when sending out the rosters. She will also make copies of the policy available in the A&R office. The Senators agreed that this information should be made clear to all faculty and the Senate must determine some means to implement the policy. It was suggested that those faculty who make this request be referred to their Division Chair. Celia maintained that suggestion has been implemented and has been unsuccessful. Celia was directed by the Senate to continue to refer faculty who are not in compliance with the college policy to their department and/or division chair, particularly for Associate Faculty.

It was agreed that this matter should be agendized for next week's meeting for further discussion and possible action. Jane thanked Celia for bringing this matter to the attention of the Senate.

The Order of Agenda was resumed.

2. PFE Steering Committee - * Senator Collins reported that a second round of funds will be allocated for Fall 1999, although a majority of the funds have already been committed for next year. Many of the requests that were granted were for staffing and more funds were used than expected. There is a small amount of money left and applications will be sent out after flex days in the fall. Applicants will be asked to seriously consider requests for staff. * The absolute deadline for spending this year's PFE funds is June 30, 2000. Laurie explained that awarded PFE funds should be rolled over, and she encourages those whose grants were funded to monitor their budgets to ensure the funds were rolled over.

3. Budget Allocation Model Committee - See Item VII.C

4. Others: No other reports were presented.

Senator Cordero reported that there were some concerns within the Counseling Department relative to this agreement, and that the Technology Prep Committee has not reviewed this document. Articulation was discussed at last week's Senate meeting with the Curriculum Committee meeting, and it appears that there may be some articulation issues, as well, that have not been considered. Another area of concern deals with a discrepancy that involves college credit. At the last meeting, Cliff stated that college credit would not be awarded unless the student challenges the course. The manual states that course credit will be awarded if the student completes 12 units upon completion of a specific process as outlined in the agreement, without further review of the student's records. Don noted that the state Academic Senate has expressed difficulty with colleges awarding credit for high school courses. He also expressed some concern about the transfer courses. Senator Collins stated that the intent is to transcript transfer courses differently, although the details have not yet been worked out.. However, she expressed concern about students who are under the impression that the course will be transferable if they fulfill the challenge requirement. She would like to determine what other community colleges are doing and the most current position of the state Academic Senate.

Senator Flolo indicated that she has been visiting Santa Clara High School; the school is interested in developing a Health Academy. They have been reviewing and comparing the high school and college course outlines. The school would have to teach the same objectives that the college teaches in order to articulate with the college, and the course outline would have to come to the department for sign off.

Since Cliff was not present at today's meeting, and because of the nature of the concerns, the following motion was passed unanimously (M/S/U - Cordero/Flolo):

"to postpone discussion on the Regional Articulation Agreement until appropriate representatives can be present to discuss the proposal."

Don and Laurie offered to contact pertinent people to discuss the matter with the Senate as soon as possible.

The task force has not met yet and there is no report at this time. This item was postponed to a future meeting.

Several issues have been raised that question whether or not the current Budget Allocation model is appropriate at this time. A sub-committee of DBAC was formed, chaired by Don Cordero, and included Mal Brodrick, Randy Castello, Bill Dacanay, Rick Lee, Dan Matarangas, Ron Mayorga, Regina Stanback-Stroud, and Cathy Vance. The charge of the committee is to look at the budget process and the Budget Allocation Model.

Don went over the report prepared by the sub-committee and discussed the committee's recommendations. Don explained, that the PFE funds and how the funds are incorporated into the budget present a problem to the unions. This year, PFE funds are being counted as categorical funds. If you hire a new faculty person with PFE funds, it becomes on-going and is no longer categorical. Don stated that the questions on PFE funds will be discussed further by the committee.

The sub-committee will meet again on June 7th to complete its report and its recommendations. Don stated that this work has far-reaching implications as to how we fund both colleges. The Senators were urged to share and discuss this report with their colleagues and discuss any concerns or questions with Don or Cathy Vance. Jane thanked Don for all his work and acknowledged the progress the committee has made on this issue.

This item was postponed to a future meeting.

This item was postponed to the next Senate meeting.

Carolyn Kuri reported that she is developing a policy regarding the future use of Center Space. There is general agreement that some of the events that have taken place in Center Space in the past have been extremely noisy and disrupt classes. Her intent is to write a policy that states that all concerts and loudly amplified events will be held elsewhere, such as the new Student Center or outside the center. However, she asked the Senators for their view on events in Center Space that involve quiet presentations, such as guest speakers. The Senators agreed that quiet presentations may be held in Center Space or the Front Lobby, and the decibel level should be monitored. Several additional suggestions were made, and Carolyn agreed to bring the drafted policy to the Senate for review.

Jane thanked Carolyn for bringing the matter to the Senate.

IX. President's Reports - No reports were presented