I. Call to Order/Roll Call

The meeting was called to order by President Dianne McKay at 2:08 p.m.
Hill (Ext. 3366) CATA X

Senators	A	P	Senators	A	P
Chiang (Ext. 3424) Math		X	Hudak (Ext.3419) ESL		X
Collins (Ext.2708) StudDev	X		McKay (Ext. 3418) Pres		X
Cordero(Ext. 3142) Stud Dev		X	Monroe (Ext. 3349) Tech		X
Cowels (Ext.3301) AAS	X		Patton (Ext. 3402) Comm	X
DelFrate (Ext. 3339)CommSv		X	Smith (Ext.3223) CommServ		X
Flolo (Ext.3309) AAS		X	Wilson (Ext. 3407) Comm		X
Grams (Ext. 2195)AF/SocSci	X		Other: Wain (ASB Rep)		X

II. Approval of the Minutes

The minutes for the September 17, 1998, meeting were accepted and approved with the following corrections (M/S/U - Smith/DelFrate):

Page 1, Item IV, 4th paragraph, last sentence - correct typo, "Styate" to "State."

Page 4, Important Announcements, second paragraph, first sentence, second line - correct typo, "Administrtive" to "Administrative."

III. Order of the Agenda

The Senators agreed to suspend and reorder the agenda to accommodate guests Chancellor Callahan, Ashok Malik, and Jim Van Tassel (M/S/U - Cordero/Flolo).

Senator Cordero requested that Item VII.D (Discuss the Development of a Five Year Plan w focus on Faculty Hiring) be added to today's agenda as an emergency item. He stated that the issue requires immediate attention in light of the Division Chair Council meeting to be held next Monday (September 28) to rank new faculty positions. The Senators unanimously agreed to add this item to today's agenda (M/S/U - Cordero/Wilson).

IV. Information & Announcements - This item was postponed to later at this meeting.

V. Oral Communication from the Public

There was no oral communication from the public at today's meeting.

As agreed, the order of agenda was suspended and moved to Item VIII.B to accommodate Dr. Callahan.

VIII. New Business

B. Discuss State of the District w Chancellor Callahan

After the Chancellor and the members of the Mission College Academic Senate were introduced, Dr. Callahan distributed a document listing her priorities for 1998/99. The goals presented are those she proposed during the interview process, and she expressed her comfort at the progress made to date. She is committed to establishing a cooperative and collaborative relationship inter-college and intra-district, to assist the Board in their understanding of the colleges and to establish Board goals and priorities, and to assist in the search and hiring process for a Chancellor and President for Mission College. She assured the Senate that she does not intend to preempt the college's role in the presidential search. She advised that the Accreditation Mid-Term Report for each college will be presented to the Board on October 1, 1998.

Dr. Callahan noted that there may be three new Board members next year. Two Board members, Mr. Lunde and Ms. Sanders will retire from the Board, and Ms. Rucker is running for another term. A letter listing a number of guidelines relative to appropriate election activities in light of the upcoming Board elections will be sent to all district personnel.

She stated that most of her time is focused on the improvement of the infrastructure, which she defined as including the budget development process, purchase order process, Human Resources process, etc. The Critical Tasks list includes the Technology Plan, Budget Allocation Review, and Strategic Plan, in addition to the search for a Chancellor and a President. Dianne reported that DBAC has formed a subcommittee to review the development of the budget and the allocation model.

Dr. Callahan's initiatives for the year include improving processes for Human Resources, Budget Development, and Grants Management; a review of the structures for the Economic Development Institute and Public Relations/Marketing; Research/Planning for Partnership for Excellence and Accreditation; and review of the current committee structure.

The process to be used to fulfill the initiatives listed above is as follows:

ï Attain Agreement on the Initiatives Study via EMT

ï Internal Assessment by Staff

ï External Review as needed

ï Preliminary Findings distributed to Constituents for Feedback

ï Final Report will be approved by the EMT, the District Council, and the Board ï Develop written "Guidebook"

ï Implementation

The Chancellor indicated that EDI is a source of concern and she has secured the services of Elaine Gertner, at no cost to the district, to finalize a report compiled by Elaine some time ago. Fred Prochaska and Brigit Espinoza will study grant management. Her observations have indicated that the district has obtained many grant opportunities, but there is no system in place that deals with the ramifications of the grant, such as staff appointments, evaluation, resource availability, etc.

A proposed timeline for strategic planning was distributed to the Senators for review. Chancellor Callahan indicated her desire to revisit and revise the district's vision and mission statements, to reconvene certain task forces, and, overall, to integrate the strategic plan as a whole. The next Strategic Conversation should be on the district's strengths and weaknesses, useful in the search for a president and chancellor. A workshop with the Board will be scheduled to review goals, strategic conversation materials, and elements of the search process.

The Chancellor meets with Rita Cepeda once a week and those meetings take place at Mission College whenever possible. She was asked to advise Mission College faculty and staff when she plans to spend time at Mission College in order to promote additional contact.

Dianne thanked the Chancellor for coming to the Senate and the Chancellor indicated that she is available via e-mail at all times and will advise via e-mail when she will visit the campus.

The Senators agreed to move to Item VII.C.

VII. Old Business

C. Update on Candidates' Forum

Senator Cordero presented a proposal for the Candidates' Forum for the Senate's consideration. This proposal will be presented to the ASB and the Classified Senate for approval as well. The Senators indicated their support for the plans to date and advised Don to proceed. Dianne thanked him and Jane Patton for their work in planning this event. Don will keep the Senate apprised of plans as they progress.

The order of agenda was suspended and moved to Item VIII.C then Item VIII.A.

VIII. New Business

C. Discuss Proposal for Global Garden

On behalf of the Global Education Committee, Ashok Malik presented a proposal for a global garden to the Senate for consideration. Ashok explained that it is intended that this garden include plants from all over the world as well as the local community. The Biology Department would benefit as well, growing plants for experiments, and faculty from other disciplines have indicated an interest in using the garden for other academic perspectives. What is needed is a plot of land free of all development plans for the future and one that maintains the environment and protects the burrowing owls. To date, no one has been able to identify such a piece of land.

The value of such a project was discussed, as were possible locations for such a garden. It was suggested that the plan consider and incorporate the new landscaping that is taking place because of construction, creating a permanent park and garden combination. Another suggestion was to protect the selected area and designate it as a national park.

The proposal was positively received by the Academic Senate with a strong penchant to preserve some portion of the Mission College land to serve as a garden and park and to protect the owls. Dianne asked that the Global Education Committee investigate the land situation in order to determine the best available place, but the senate does not have enough information to fully endorse the project at this time.

A. Review & Consider Approval of MC Accreditation Mid-Term Report

Dianne advised that this report will be presented to the Board of Trustees on October 1, 1998, as a draft. The Senators reviewed the report page by page, noting areas of concern, recommending changes in content, wording, etc. Dianne was directed to present the Senate's recommendations to the appropriate party(ies). The document was approved as amended by the Senate (M/S/U - Cordero/Hudak).

VII. Old Business

A. First Reading of MCAS Subcommittee Report on New Departments

Due to the hour, Dianne asked the Senators to review this report thoroughly for the next Senate meeting.

B. MCAS Goals for 1998/99

The Senators were provided with a second draft of the goals. They agreed that the next Senate meeting will include three agenda items that must be addressed as soon as possible. Those issues deal with the creation of new departments, the hiring of new faculty, and the Senate's goals for this year.

D. Discuss the Development of a Five Year Plan w focus on Faculty Hiring

There was a brief discussion on the ranking process and how it was proceeding. The Senators decided to discuss this matter at the October 8th meeting, along with the recommendations on new faculty hires.

IV. Information & Announcements

1. A formal review of the Disciplines List will begin this fall. This list establishes the minimum qualifications for the faculty of CCCs. The review is designed to permit faculty and discipline organizations to propose changes relative to specific criteria. The revision form and other information is available from the Academic Senate Office. The deadline for submitting a proposal for revision is Friday, October 30, 1998.

2. The state Academic Senate is seeking nominations for two faculty seats on the Board of Governors for California Community Colleges. The candidates must be articulate, capable of

presenting a reasoned argument in educational policy, and have a knowledge of statewide educational issues. Nominations may be made by the individual, the local senate or the Executive Committee of the Academic Senate. Additional criteria and the application form are

available from the Academic Senate Office. All materials must be submitted to the state Academic Senate Office by 5:00 p.m. on Friday, October 23, 1998.

3. Dianne announced that the Senate has funds available for Senators interested in attending the

Fall Plenary Session of the Academic Senate for CCCs in Los Angeles. The session will be

held Thursday, October 29 - Saturday, October 31, 1998.

4. The Senate has been invited to attend the Division Chair Council meeting to be held Monday, September 28, from 12:00 - 2:00 p.m. in MT 13. The council will discuss rankings at that

meeting, and the DCC and the MCAS will either concur or disagree on their recommendation

to the President.

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee - No curriculum business was discussed today.

B. Staff Recognition - No nominations were submitted today.

C. Committee Appointments

1. District Council - Dianne reported that each college has two faculty representatives on this

council and there is a Mission College vacancy at this time. She asked the Senators to consider

serving with her on this district shared governance body. The group meets at West Valley College this semester; next semester the group will meet at Mission College.

2. Workforce Development - The Senators confirmed the appointment of Brian Knirk and

Marjorie Knowles to this committee (M/S/U - Cordero/Flolo).

3. Innovation Grant Committee - The Senators confirmed the appointment of Marjorie

Knowles to this committee (M/S/U - Flolo/Smith).

D. Oral Reports

1. Workforce Development Committee - Cliff noted that faculty members from Math, English, and CATA are needed as well.

2. Technology Committee Report - No Report

3. Others - No Reports

IX. President's Reports

1. Board Meeting - No Report

2. District Budget Advisory Committee (Sept. 23, 1998) - DBAC discussed many items including:

ï Final enrollment data from 1997/98, which indicates that after recalculating their enrollment, WVC made their enrollment goals, and, therefore, there will be no money transferred from WVC to MC.

ï A decision to form a subcommittee to investigate the impact of the AB 1725 mandate on Non-Teaching Faculty on the District Budget Allocation Model. This subcommittee will meet and make a recommendation to the Chancellor on how to proceed to account for non-instructional faculty. The issue is that the faculty count in the AB 1725 ratios, but are still paid out of discretionary funds. The charge of the subcommittee is to recommend how to budget for these positions in the future.

ï Further discussion on the allocation of one-time and on-going funds.

3. Division Chair Council - No report was presented.

4. Others:

a) Meeting w President Cepeda (Sept. 21) - Dianne met with President Cepeda to discuss items of importance to the Senate including:

ï Concerns bout the Presidential Search Process and how Mission can be most effectively involved in this process.

ï Future planning and direction for Partnership for Excellence and the Task Force.

b) Meeting w Lana Bone on Fund 61 (Sept. 22) - As directed by the Mission College Academic Senate, Dianne met with Lana Bone, who had done research on the processes involved in Fund 61. Lana forwarded printed information to Dianne on processes, purpose, procedure, and membership of the Fund 61 Committee. Dianne will share this information with the Senate at its next meeting. AGENDA??

c) Meeting w VP of Instruction Callaway (Sept. 22) - Dianne met with Lee to discuss several Senate Future Agenda Items listed under Lee's name. Lee and Dianne are working to agendize these items and move them along. They also discussed items on this week's Senate agenda, including the Subcommittee's Report on Creating New Departments.

d) College Governance Advisory Council (Sept. 23) - Laurie Collins and Dianne attended the CGAC meeting. Joseph Giroux introduced the IS Strategic Plan to the members and encouraged folks to attend the forum on Thursday to discuss elements of the plan. This plan will be presented at the District Academic Senate meeting on Tuesday, September 29, as well. Much discussion centered on the Presidential Search for Mission College. Discussion centered around holding on-campus forums sponsored by the two Senates and the ASB for Mission people to express their views on what we want in a President and how to proceed. In addition, Lee gave an update on the Accreditation Mid-Term Report, and CGAC priorities were reviewed.

X. Correspondence, Publications, & Announcements

Correspondence

1. E-Mail from Cora Marandino, President of the WVC Classified Senate re: PERS One Time Money, dated September 24, 1998.

Publications/Minutes

1. The agenda for the September 23, 1998, meeting of DBAC and minutes for September 9.

Announcements/Conferences

1. A Call for Presentations for the 8th Annual Board of Governors & Chancellor's Office Conference has been issued. Proposal submissions must be postmarked by Friday, October 16, 1998, and the conference will be held in March 1999.

2. The Global Education Committee presents Helen Caldicott on Friday, October 2, 1998, 7:00 - 8:30 p.m. in Center Space. In additional Mission College will serve as a site for the World Food Day Teleconference on Friday, October 16, 1998, in Room E1-603 from 9:00 a.m. to Noon. For additional information, call Ext. 3401 or Ext. 2781.

3. The California Assessment Institute for 1998/99 will hold a three day program for educators, "Assessment of Learning Outcomes," October 12-14, 1998, at the Doubletree Hotel in

Monterey.

4. The CSU Office of the Chancellor is seeking a director to provide overall administration for the California articulation Number (CAN) system. Resumes will be accepted until the position is filled. Additional information is available from the Senate office.

5. The Student Success Committee is preparing to have next semester's Student Information Cards and "We're Concerned Cards" printed, and would like feedback from faculty beforehand. Please contact Chris Olson (Ext. 2784) if you have any feedback re: these cards.

XI. Future Agenda Items

No additional items were added at today's meeting.

The meeting was adjourned at 4:10 p.m. (M/S/U - Flolo/DelFrate). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.

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The Mission College Academic Senate is seeking faculty to serve on the Instructional Program Review Committee. The committee meets on the first Monday of each month from 2:00 p.m. to 3:00 p.m. The committee members work on validation teams and assist programs going through the self-study process. All interested faculty are invited to apply.

The Mission College Academic Senate is seeking two (2) faculty members to serve on the Search Committee for the Dean of Administrative Services. It is recommended that at least one of the faculty members have budget administration experience and/or grant administration experience.

The Mission College Academic Senate is seeking faculty from the Math, English, and CATA Departments to serve on the Workforce Development Committee. The Workforce Development Committee endeavors to provide Mission College's diverse student and college community with leadership to effectively integrate academic, vocational, and student support programs and prepare the college for educational reform and related initiatives. This committee will develop a plan to make our programs relevant and applicable to meet the changing needs of our community, students, faculty, staff and employers.

If you are interested in serving on any of the above committees, please contact the Academic Senate Office (Ext. 2783) or Dianne McKay (Ext. 3418) no later than 10:00 a.m., Thursday, October 1, 1998.

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