The meeting was called to order by President Dianne McKay at 2:05 p.m.

President McKay moved immediately to Item III (Order of the Agenda).

In order to accommodate Betty Grayson and Chancellor Salter, the Senators unanimously agreed (M/S/U - Toppel/Kleppinger) to suspend the order of the agenda and deal with Items VI.A (Curriculum Committee), Item VII.B (Follow-Up on Curriculum Overlap Policy), Item IX.2 (PFE Report), and Item IV (Oral Communication from the Public).

A. Curriculum Committee - * Betty Grayson, Chair of the MC Curriculum Committee reported that the committee completed first readings on 21 course proposals that were submitted as "fast track" proposals. This was an enormous task and the committee members were comfortable with the results. Betty indicated that such late submissions will no longer be acceptable. It is the intention of the committee to publish specific deadlines for submissions and request that course proposals be submitted within the first week of the semester.

* Betty reported that the committee reviewed the Curriculum Overlap Policy as directed by the Academic Senate and the members could not reach consensus. The policy has been returned to the Academic Senate without resolution. Betty advised that the committee discussed the processes used to approve curriculum, and the members felt that they were provided adequate information at the time the courses in question were approved. They felt the new proposals targeted a different student population and they were told that the proposals had been processed through the necessary departments and divisions. The committee made its decision accordingly. Dianne reported that the state Academic Senate has not advised us as to whether or not there is policy on the matter. The question of how to handle approved curriculum in dispute was raised, and Dianne stated that we have processes in place that provide opportunities for concerns or objections to be stated. The process also allows for the matter to be brought back to the Academic Senate for resolution.

2. PFE Task Force Report - Betty advised that the committee will meet next Monday. They are waiting to hear a report from the Executive Management Team regarding fund allocations. She also asked the Senators to encourage faculty to serve on the committee. Currently, there are seven certificated and six classified members on the committee. Dianne reported that Carol Beck has volunteered to serve on the committee, and two additional members are required. At this time, Chancellor Salter noted that the state Chancellor has requested that each college submit a report on PFE goals and how they are to be accomplished. Betty advised that the college community has not discussed and agreed upon the PFE goals for the college and how to accomplish them; there is a need to do so. She will look into the matter further and report back to the Senate.

Dianne explained that Chancellor Salter was on campus today for another meeting, and she took the opportunity to invite her to address the Senate on the state of the district at this time. The Chancellor was introduced to each member of the Senate.

The Chancellor stated that interim Chancellor Callahan provided her with an excellent orientation on the position and the state of the district. There have not been any major surprises, although reality has differed from some of her expectations. For example, she perceives the overall tension between the two colleges to be less than anticipated, primarily through the efforts of the past and current college presidents and the academic senate presidents. They provide excellent role models. The concerns relative to Central Services, however, are greater than expected, primarily with regard to IS, budget and finance, and the organizational structure of individual positions that report to the Chancellor. She noted that a number of positions are currently filled by interim staff, and four people currently sit on the Executive Management Team that are new to the district and/or are in an interim position.

This year, the Chancellor hopes to develop and finalize goals for the year with the Board. She remarked on the sincere efforts of Board members to consider the best interests of both colleges in their decision making, rather than just serving the interests of the college within their constituent area. She would like to work with the members of the Board to develop a level of conduct that will serve as a behavior model throughout the district. Her initial intent is to focus primarily on the internal affairs of the district, and fulfill her role outside the district as needs arise. She would like to maintain a balance between the current needs of the district while developing a forward focus. However, several key positions must be filled first.

Chancellor Salter discussed current IS issues and the new Datatel system. This project will provide the opportunity to look at the entire IS area and consider possible changes. She discussed the state of insecurity regarding fiscal stability, which she attributes to the current budget schedule. This sense of insecurity does not allow for good planning. She emphasized the need to fill the Budget Director position with a qualified person at the appropriate level. The Chancellor also stated her confusion regarding the Budget Allocation Model and has spent much time trying to understand how the model works. It appears that the model does not function well in a CAP growth situation. Under certain circumstances this could present a significant problem for one of the colleges.

Ms. Salter would like to use this year to determine and identify areas in need of support from the Chancellor’s Office. Her plans include a review of the general areas for institutional research and planning, the Advancement Foundation, grant support activities, government and community relations, and other district entities. She will consider coordination among units and their appropriate structure throughout the year, as well as investigate and research how other districts and colleges organize these entities and how they function. Chancellor Salter discussed the planning tracks at both colleges, the future possibility of a bond measure, community relations, and the need to conduct regional planning with regional colleges. She touched briefly on the status of the district’s relationship with the City of Saratoga, and the Chancellor indicated that everyone is working toward a compromise resolution.

Dianne thanked the Chancellor for coming and for her candor. The Chancellor thanked the Senate for inviting her and invited everyone to submit ideas and suggestions to her throughout the year.

The order of the agenda was resumed and returned to Item II.

The minutes for the September 30, 1999, meeting were accepted and approved with the following correction (M/S/U - Kleppinger/McGee) to change Jane Patton's extension to 2806.

1. In response to specific concerns expressed at last week's meeting regarding the Educational and Facilities Master Plan (E&FMP), Dianne reported that Mission College will hire a consultant and an architect, funded by the Land Corporation, to assist in drafting the master plan. The educational plan will be completed first. The facilities people are concurrently assessing the status of facilities, taking inventory, etc. When the education plan is completed, it will be used to drive the facilities plan. This is the model being used at West Valley College and Dianne believes it will be used at Mission College as well.

A. Curriculum Committee - See Page 1.

B. Staff Recognition - No nominations were presented at today's meeting.

C. Committee Appointments

1. PFE Task Force - The Senators approved the appointment of Carol Beck to this committee (M/S/U - Kleppinger/Hudak).

2. Datatel Project - There were no volunteers for this committee. The Senate will continue to call for volunteers.

3. Staff Development Training Coordinator Hiring Committee - The Senators approved the appointment of Betty Grayson to this committee (M/S/U - Kleppinger/Hudak).

4. Senator Appointment - Dianne announced that Phil DeMarco will represent the Technology Division on the Senate. It was noted that any division with more than 12 full-time faculty holds two seats on the Senate. Phil agreed to recruit another Senator from within his division.

5. Tenure Review Team - Dianne announced that John Kading's tenure review team is complete. Roy Goody, John Dedinsky, and Jim Burrell have agreed to serve.

The WVC Academic Senate postponed discussion on this item at their last meeting; the student representative was not at the meeting. Dianne will keep the Senate posted on events as they occur.

Dianne reported that the Mission College Curriculum Committee did not pass the proposed Curriculum Overlap policy. See Page 1 for Betty Grayson's report from the Curriculum Committee for additional information.

Following last week's meeting, Dianne advised Bruce Judd, as directed by the Senate, that the Senate had rescinded its appointments to the ad hoc committee to develop usage policy, stating that the Instructional Technology Committee was charged to develop such policy. She received an advisory from Bruce that the President had requested a broader based committee and a meeting of the ad hoc committee was scheduled for October 5th. Dianne then recommended that the appointees attend the meeting, and report back to the Senate.

Senators Hudak and Kleppinger were able to attend the meeting and reported that the discussion centered on the development of a policy on how to prioritize students' needs and how to monitor the use of computers and their access to Internet.

Dianne stated that it is her understanding that Chris requested that a broader based group be formed to develop a policy for the rental of facilities. The issue of lab usage falls under the purview of the Instructional Technology Committee as charged. Every division is represented on this committee and covers the field for the topic under discussion. The Senators agreed and Dianne agreed to advise the president of the Senate's recommendation. The Senators will be copied and Dianne will report to the Senators on this matter at next week's meeting.

Senator Kleppinger requested that plans for the college's 25th anniversary, in 2002, be started in the near future, with an emphasis on education. He suggested that plans include essays, colloquia art, time capsules and the like. Dianne will take the matter to the College Governance Advisory Council for consideration. She will keep the Senators apprised of events as they occur.

Senator Toppel provided the Senators with the legal requirements for community colleges offering technology based instructional resources and the delivery of distance learning. These requirements are driven by the Office for Civil Rights of the U.S. Department of Education and taken from a document distributed by the state Chancellor's Office, " Guidelines on Accessibility of Distance Education Courses for Students with Disabilities " dated August 1999.

Carol explained that it is imperative that disabled students have the same access to the college and its offerings as all other students. Her department can purchase equipment for the purpose of teaching students how to use the equipment. The students, however, need the expertise of the faculty teaching the specific courses to this student population. This cannot be accomplished from within her department. She requested that the Senators bring the information to their divisions, particularly for those faculty offering distance education courses. The state allows six years to bring the college into compliance. Dianne noted that Carol's program funded the purchase of furniture with handicap access for the new Student Center. It was suggested that a pertinent handbook might be appropriate for faculty dealing with distance education, videos, web pages, etc. Carol agreed to put together a one page fact sheet and a distribution list for the Senate office to deliver. This matter will be placed on next week's agenda.

1. College Budget Advisory Committee - Dianne advised that the committee discussed one time and on-going funds. The committee will meet again in two weeks to develop and continue discussion on the budget process to be used for next year.

2. College Governance Advisory Council - No report was made.

3. Others - No reports were given.

1. Letter dated October 6, 1999, from the state Chancellor re: the 1999 State of the California Community Colleges Address delivered at the Fall Leadership Conference

1. The meeting summary for the September 15, 1999, Budget Summit meeting for the district.

2. The meeting summary for the September 20th and September 27th meeting of the MC Curriculum Review Committee.

3. The agenda for the October 7, 1999, meeting of the Board of Trustees.

1. Discuss Holding Open House Events for Students (Toppel)

The meeting was adjourned at 4:10 p.m. (M/S/U - Toppel/Kleppinger). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.