I. Call to Order/Roll Call

The meeting was called to order by President Don Cordero at 1:35 p.m. Senators present: Margaret Boone (AAS), Lois Carroll (Instructional Support Services), Marsha Chan (ESL), Betty Christopher (Commercial Services), Helene Flolo (AAS), Peggy Messerschmidt (Communications), Tab Morales (Student Services), Diane Pette (Student Services), Helayna Thickpenny (CATA), Karl Ting (Math), Kam Verma (DCE) and Wilbert Xu (Social Science Alternate). Also present was Lin Marelick (DCC Rep), Jeremy Moe (ASB Rep), and Carol Toppel (Curriculum Committee Chair). Guests present: Alan Hiromura (Director of Administrative Services), Dr. Sam Schauerman, Interim President of West Valley College, and Judie Smith (ISS DC).

II. Approval of the Minutes

The minutes for the November 7, 1995, meeting were accepted and approved with the following corrections (M/S/U - Flolo/Boone):

Page 1, Item I, Call to Order/Roll Call - Marsha Chan represents ESL, not Communications.

Page 2, Item A, first paragraph, first sentence - change semi-colons to commas.

Page 2, Item A, first paragraph, last sentence - "Judie noted that the WVC Library has a Director who represents provides administrative support to the Library."

Page 2, Item A, first paragraph - Include the following sentence: "Jody Hacker indicated that both ESL and Social Science Divisions would meet the criteria for .5 release time if summer FTE was counted."

Page 3, Item VII.D, third paragraph, last sentence - "Diane explained that the intent of this proposal is to save the college approximately $100,000, and the district administration has set December as a deadline for making the decision."

III. Order of the Agenda

The Senators agreed to the following changes to today's agenda:

The Senators unanimously agreed (M/S/U - Morales/Boone) to add Item VII.E, Discussion of Flex Day Activity Related to Mandatory Trip to Apple Computer, as an emergency item.

Discussion of Item VII.B will follow Item V.A.1.

IV. Oral Communication from the Public - There was no communication from the public.

V. Information & Announcements - No announcements were made at today's meeting.

VI. Administrative Business/Actions/Appointments

A. Curriculum - Carol distributed copies of forms recently developed by the Curriculum Review Committee for the Senators' to review. The packet included a worksheet for Pre/Corequisite Content Review, a form for Distance Learning Courses, and the definition and form for experimental courses. The Senators were asked to share the packet with their constituents and be prepared to make recommendations and/or approve the forms for inclusion in the Curriculum Manual at the next Senate meeting scheduled for November 30.

As agreed, the next item on the agenda to be addressed is Item VII.B.

VII. Old Business

B. Consider Proposal for Equal Assigned Time for Division Chairs

As requested, a written report to the Academic Senate providing additional information and a summary of the duties of Division Chairs was distributed by Judie Smith. She indicated that it is not the intent of the Division Chair Council (DCC) to gain a decision from the Academic Senate immediately; it is understood that more information is required. It is the intent of the DCC to bring the matter to the attention of the Academic Senate so that the need can be addressed, particularly when the organizational structure comes under review.

At last week's meeting, it was suggested that the additional assigned time for the DC's be taken from 9.0 FTE that is available. An E-Mail message from Tim Jackins was distributed to the Senators, which indicated that assigned time for division chairs is specified in the ACE/District contract. The FTE that goes to the Performance Goals Committee from the district is to be allocated to departments for the teaching of classes and the generation of the WSCH required to meet the WSCH goal set by the district. He expressed doubt that such a transfer of FTE can be made and suggested that another solution be found. Alan Hiromura indicated that it would be extremely difficult to obtain funding from the college's budget for additional assigned time this year. We are currently trying to reduce expenditures to fit the allotted budget.

The Senators discussed several issues and alternatives pertaining to assigned time, one being to distribute the total allotment of assigned time equally between the DC's. There was consensus that the Senate supports equity among Division Chairs and that they be treated equitably in terms of assigned time. Don asked the Senators to consider the options and concept and be prepared to take a position at the November 30, 1995, Senate meeting.

At this time Don introduced Jeremy Moe (ASB Vice-President and Senate Liaison) to the Senate members. Jeremy also serves on the Strategic Planning Committee.

The order of agenda was resumed.

VI. Administrative Business/Actions/Appointments (Continued)

B. Committee Appointments

1. Strategic Planning Committee - No volunteers

2. College Governance Council - No other faculty volunteered to serve on this committee. Don noted that the charge of this committee has been revised. It is to act as a coordinating council, only making decisions if there is a conflict between organizations and/or a strong appeal to the council. A copy of the revised charge will be sent to the Senators for review.

3. Balance of Curriculum - Mission 2000 - The following faculty members and Senate members volunteered and were elected by written ballot and unanimously appointed (M/S/U - Flolo/Pette) to serve on this committee in accordance with the composition approved by the Senate:

MC Academic Senate President - Don Cordero

Faculty/Voc Ed - Lin Marelick

Faculty/Voc Ed - Carolyn Fisher

Faculty/Arts & Sciences - Jane Patton

Faculty/Arts & Sciences - Jim Burrell

Faculty/Student Services/Inst'l Services - Diane Pette

MC Academic Senate Member - Marsha Chan

MC Academic Senate Member - Helayna Thickpenny

A second volunteer from the Student Services/Instructional Services Areas is still needed. The

Senate will continue to put out a call. The terms of the members will be staggered terms of two and three years for members other than Senators. Senators may serve up to two years as long as they remain on the Senate. Memos of appreciation and notification will be sent to all those who volunteered. Don stated that the meetings of this committee will be open and invited all those interested to attend. A report from the committee will be a regular item on the agenda.

VII. Old Business (Continued)

A. Consider Approval of MC Budget Committee's Proposal for College-Wide Budget Advisory Committee

The Senators contemplated and discussed several options regarding the membership of the proposed President's Budget Advisory Committee. Alan recommended that the committee's membership include all twelve Division Chairs, some Deans, and possibly union representatives as well. He indicated that he would rather have more people on the committee than not enough. In his view, the DC's are the backbone of the committee, since they deal with the budget on a daily basis, and each division chair will bring his/her area's perspective to the committee.

The Senators agreed, by consensus, that the committee should be composed of the Division Chairs, plus others. It was agreed that the Senate will specifically define "others." The Senate's Executive Council will address the definition of "others" and bring it back to the Senate for approval at the November 30, 1995, meeting. A Senator requested that the Director of the EDI be included as a member of this committee.

C. Consider OIG's Recommendations re: Structural Changes

Diane requested that this item be changed from an action item to an information item. A memo and a new organizational chart will be distributed to all faculty and staff in the near future. It has been suggested that a decision on these changes be postponed until February 1996; Dr. Rao will hold a college-wide forum before any decision is made. Don noted that the District Budget Advisory Committee (DBAC) has agreed to review certain factors in the budget allocation formula. A subcommittee of DBAC composed of Randy Castello, Tom Green, Pam Luster, Alan Hiromura, Don Cordero, and Michael Rao will review the formula to determine what changes, if any, can be made to the formula. Don reported that DBAC will be meeting at Mission College during the Spring semester. These are open meetings, and Don urged that faculty attend the meetings.

At this time Dr. Sam Schauerman, the Interim President of West Valley College joined the Senate meeting. Introductions were made, and Don reported that he and Michael met with Sam and Lydia Harris to discuss programs and the possibility of developing a recruitment program for international students as a cooperative venture, jointly sharing the revenue. Dr. Schauerman reported that he has discussed the matter with Dr. Tseng and will discuss it further with Deanna Walston.

D. Consider Priority of Student Center

Don presented several options for the future construction program for facilities at Mission College. The presentation described, in detail, three options that included the following factors: the time before construction could start, the down payment that would be required, and the possibility of state funding. In the first option, the Library-LRC would be the primary project, in the second option the primary project would be the Science-Technology Center, and the third option lists the Student Center as the primary project. After discussion, the Senators approved the third option (M/S/P - Pette/Christopher) to begin the construction of a Student Center as the primary project, with the understanding that the second project will be the Library-LRC in approximately two years. The Senate understands that revenue from the Mission College land development is critical for both projects.

E. Discussion of Flex Day Activity Related to Mandatory Trip to Apple Computer

Due to the constraints of time, this item was not addressed.

VIII. New Business

A. Discuss Annual MC Academic Senate's Christmas Open House

This item was postponed to the next Senate meeting.

IX. Reports - This item was postponed to the next Senate meeting.

X. Correspondence, Publications, & Announcements

Correspondence

Publications/Minutes

1. The November 6, 1995, issue of Nota Bene.

2. The agenda for the November 16, 1995, meeting of the Mission-West Valley Land Corp.

3. The minutes for the November 6, 1995, meeting of the Mission-West Valley Land Corp.

Announcements/Conferences

1. A Call for Papers & Conference Announcement from the National Resource Center for The

Freshman Year Experience & Students in Transition has been issued. The "Freshman Year Experience Conference" will be held in Columbia, South Carolina, February 16-20, 1996.

Additional information is available from the Academic Senate Office.

2. The 19th Annual Community Colleges for International Development Conference, "Partner-

ships for Global Education: New Roles for Community Colleges," will be held in Phoenix, Arizona, from February 4-6, 1996. Additional information is available from the Senate office.

3. A Beginners Internet Workshop will be held in the Mac Lab at Mission College on Saturday,

December 2, 1995, from 9:00 am - 1:00 pm. Please contact Susan Adrian for information.

4. The Mission College Staff Development Office has information available on the Leadership

Skills for Women Conference to be held in January. The deadline for the second round of

Staff Development Grant Applications is December 1, 1995, at 2:30 p.m.

5. Challenge Grants are available for all programs. The Mission-West Valley Land Corporation

has set aside $15,000 to be divided among departments and programs that make efforts to

raise funds during a short time frame. Additional information is available from Darwin Patnode.

The meeting was adjourned at 3:40 p.m. (M/S/U - Pette/Chris). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.

The Mission College Academic Senate is seeking one (1) faculty member to serve on the newly formed Financial Aid Advisory Committee. The charge of this committee is to enhance communication between our students and the Financial Aid Department and will meet once a month on Thursdays, from 2:30 - 4:30 pm. If you are interested in serving on this committee, please contact the Academic Senate Office, Ext. 2783, as soon as possible.