I. Call to Order/Roll Call

The meeting was called to order by President Don Cordero at 1:40 p.m. Senators present: Margaret Boone (AAS, Ext. 3313), Lois Carroll (Instructional Support Serv., Ext. 3226), Betty Christopher (Commercial Services, Ext. 3341), Don Cordero (Pres/Counseling, Ext. 3142), Judy Hooper (Student Services, 3146), Mike McKenna (AAS, 2752), Peggy Messerschmidt (Communications, Ext. 3415), Diane Pette (Student Services, Ext. 3138), Clint Poe (Natural Science, Ext. 3436), Joan Powers (ESL, Ext. 3401), Helayna Thickpenny (CATA, Ext. 3368), and Karl Ting (Math, Ext. 3442). Also present: Husam Asfoor (ASB Rep) and Vicki Johnson (ASB Liaison). Guests Present: Chica Brown (ASB), Lee Callaway (Dean of Instruction), Gladys DeLuca (NC5 Coordinator), Daniel Franco, Carolyn Kuri (ASB Advisor), Jim Taylor (Athletics Director), Ian Walton, and a number of students from the Soccer and Baseball teams.

II. Approval of the Minutes

The minutes for the November 7, 1996, meeting were accepted and approved with the following notations (M/S/P - Powers/Hooper):

Don received an E-Mail message from Lana Bone indicating her view that the report to the Senate as stated in the November 7, 1996, minutes on the Leadership Training Workshop is not an accurate statement of the view of the entire group. Don read Lana's message in its entirety to the Senate and then apologized for misreading the other members of Lana's focus group. He stated that the initial Facilitator Training workshop was very useful, and reiterated his opinion that the follow-up workshops tailed off rather significantly for him, in both efficiency and usefulness, and were actually becoming irrelevant in that they were dealing with issues that did not touch the colleges. He acknowledged this as his opinion and not the opinion of the committee.

Referring to Page 3, Item B, Karl Ting reported that he received a phone call from Sumi Tanabe in the Chancellor's Office, who is in charge of the Hiring Committee for the Assistant to the Chancellor position, concerning faculty representatives on the committee. Sumi offered to come to the Senate to discuss the matter. Don stated that this should be a future agenda item for discussion rather than a correction to the minutes.

The minutes for the November 14, 1996, meeting were accepted and approved as submitted (M/S/P - Pette/Asfoor).

III. Order of the Agenda

The following changes were made to today's agenda (M/S/P - Asfoor/Pette):

Item VIII.A was moved to the first order of business prior to New Business.

The Senators agreed to add Item VII.G (Discuss Campus Smoking Policy) to today's agenda. Don explained that it was inadvertently left off the agenda (M/S/P - Powers/Poe).

IV. Oral Communication from the Public

Gladys DeLuca, a West Valley College faculty member and coordinator of the Northern California Community Colleges Computer Consortium (NC 5) Conference announced that the next NC 5 Conference will be held at West Valley College on Friday, October 24 and Saturday, October 25, 1997. The ACE Executive Council has approved Friday, October 24, 1997, as a Flex Day to facilitate conference attendance. This conference will provide an opportunity for community colleges to share information on computers and technology. It will benefit the district in that it will increase its visibility, it will provide district faculty with the opportunity to present workshops, and it will provide district faculty an opportunity to attend workshops presented by their colleagues, as well as obtain flex day credit. A call for presentations will come out in the Spring and she will provide more specific information as plans progress. It was suggested that she put out an e-mail message as soon as possible and that she contact Mina Jahan, the Mission College NC 5 representative.

V. Information & Announcements

1. Don extended his congratulations to Margaret Boone for the extraordinary Open House demonstrating the new Nursing Lab. It was truly a "hands-on" learning experience. A $50,000 grant was obtained from the Valley Foundation, and the Senate appreciates this community support.

2. A reception for Dr. Marchelle Fox, the West Valley College President, will be held on Thursday, December 5, 1996, in the Art Gallery of West Valley College from 5:30 - 7:30 p.m.

3. The above reception will follow the joint meeting of ACE and the District Academic Senate to be held on Thursday, December 5, 1996, in HM 21 from 2:00 - 4:00 p.m. Refreshments for the meeting will be provided by ACE.

4. Don reported that the joint meeting of the Division Chair Council and the Balance of Curriculum Committee was held on Monday, November 18, and the discussion went well. This meeting represented the first time a college-wide group reviewed the schedule. There is

much data that is needed, and a second meeting is planned, at which time they will attempt to incorporate the information from the roll-over schedule and additional data. Don expressed his optimism on the success of this venture.

VI. Administrative Business/Actions/Appointments

A. Staff Recognition - The following nomination was submitted by Karl Ting and unanimously passed by the members of the Academic Senate (M/S/U - Ting/Hooper):

Whereas, Vira Bustamante, Jennifer Dennin, and Cheryl Chagoya work as a team to help faculty get through the obstacles and procedures of submitting final grades; and

Whereas, Vira Bustamante, Jennifer Dennin, and Cheryl Chagoya have all of us feeling more comfortable and relaxed under the crunch of the posting of the end of semester grades; and

Whereas, Vira Bustamante, Jennifer Dennin, and Cheryl Chagoya have shown great patience and humor at a time when their organizational skills are tested and everyone else is thinking about what they are going to do during the semester break; and

Whereas, Vira Bustamante, Jennifer Dennin, and Cheryl Chagoya provide an atmosphere of support and understanding whenever a faculty member comes to seek their aid; and

Whereas, Vira Bustamante, Jennifer Dennin, and Cheryl Chagoya recognize that changes are a part of the dynamic educational system and greet faculty members with a smile when changes are necessary; and

Whereas, Vira Bustamante, Jennifer Dennin, and Cheryl Chagoya extend their positive attitude outside of the Records Office working with students and staff alike; and

Whereas, Vira Bustamante, Jennifer Dennin, and Cheryl Chagoya maintain and make readily available accurate student and class records; and

Whereas, Vira Bustamante, Jennifer Dennin, and Cheryl Chagoya appreciate sweet things in life, like carrot cake and munchies, and readily share their bits of happiness;

Therefore, Be It Resolved, That the Mission College Academic Senate recognizes and appreciates the dedicated service Vira Bustamante, Jennifer Dennin, and Cheryl Chagoya have given to the faculty of Mission College.

The letters and certificates of appreciation will be prepared by the Senate Office and presented to the staff members by Karl Ting as soon as they are completed.

As agreed, the first order of business will be Item VIII.A.

VIII. New Business

A. Update Report on New Faculty Hires for 1997/98

Don reported that this item was discussed at the last Division Chair Council (DCC), and the students expressed their strong disapproval of, and disappointment in, the low ranked status given to the athletic positions. Don suggested at that time that it would be appropriate for the matter to be brought to the Academic Senate for discussion. He stated that there is a strong need for the DCC and the Academic Senate to develop a better communication system and a collaborative working relationship. Academic programs fall under the purview of the Academic Senate, but there is no process to ensure that the Senate is involved in the DCC's decision-making process. The Dean of Instruction, Lee Callaway came to the Senate asking the Senators for suggestions regarding up-coming faculty hires. A list of the Senate's recommendations was sent to Lee. However, those recommendations were not considered by the DCC for a number of reasons, one being that Don did not provide specific paper work that needed to be filed by a given date. The DCC's process was a straight tally and vote, and Don opined that there should have been more discussion and an attempt to reach consensus.

Don suggested that the Academic Senate appoint a subcommittee to work with the DCC to develop a working relationship between the two bodies. He noted that DeAnza has a process that works well and we have requested that information through the college's senate office. In light of the students' protest regarding the lack of shared governance in the decision-making process, it was suggested that the subcommittee include two members each from the administration, the ASB, the Academic Senate, and the DCC.

Discussion ensued relative to the athletics' positions, and Lee indicated that specific information was requested and not received by the DCC in a timely manner. Husam asked if the ranking and hiring process can be interrupted. Lee indicated that the DCC is working within a tight time frame and the entire process would have to be redone, and only if at least one half of the members of the council agree to put the process on hold. Husam requested that the students and others present at today's meeting be permitted to speak to the issue.

Jim Taylor, Carolyn Kuri, Chica Brown and others expressed their strong views on the responsibility of the Academic Senate, under AB 1725, to determine academic programs; the students' rights, by law, to participate in the decision-making processes through shared governance; and their strong support for an athletics program. Don indicated that there are two separate issues here - the athletics issue and an issue of process. He asked the Senate for direction on the formation of a subcommittee to look at the procedure for determining which departments will receive new faculty and to consider initiating a request to interrupt the current process.

Several Senators indicated their support for the formation of a subcommittee and addressed the question of whether or not to interrupt the hiring process. It was noted that the Academic Senate must have input into the decision process to ensure the responsibilities of the Academic Senate and that the work of the Balance of Curriculum Committee is not in vain. Lee noted that if the process is to be stopped, it must be done immediately; the district could be penalized approximately $43,000 for each allotted position that remains unfilled. A number of suggestions on how to proceed were considered, and the following motion failed (M/S/F - Asfoor/Pette):

"that the Mission College Academic Senate cease the hiring process and refer the matter to a subcommittee of the Academic Senate with representatives from the Academic Senate, the Division Chair Council, and the ASB for reevaluation and creation of another process."

Discussion continued with the students expressing their frustration with the decision-making process used by the DCC, the outcome, and their feeling that the students' wishes are being ignored. The Senators agreed there is a need to review the process, but several stated their discomfort with stopping the process because of deadlines and economic issues. The Senators and the ASB representatives unanimously passed the following motion (M/S/U - Pette/Hooper):

"that the Mission College Academic Senate appoint a subcommittee of two Senators, two ASB representatives, and two DCC representatives to discuss the development of a new hiring process."

(President's Note: The intent here is to develop a new procedure for determining which departments will receive new faculty.)

It was noted that the College Governance Advisory Council (CGAC) is a shared governance committee with representatives from all segments of the institution. However, the CGAC does not have decision-making power. It was strongly recommended that the Senate consider how shared governance decisions are made and how to maintain compliance with AB 1725.

It was agreed that Item VII.B (Discuss Intercollegiate Athletics) be discussed next.

VII. Old Business

B. Discuss Intercollegiate Athletics

Don explained that intercollegiate athletics is a program in which Mission College competes with other colleges. Intramural athletics is competitive events between different segments within the college. Each Senator shared his/her view on the issue of athletics and there was a lengthy discussion on the practical use of the gym, which is currently under utilized. Jim Taylor spoke in strong support of an intercollegiate athletics program, citing historical information as well as current information regarding the number of students currently enrolled and involved in sports.

Judy Hooper spoke eloquently in support of an intercollegiate athletics program. She noted that having three sports teams (Soccer, Baseball, and Tennis) plays a key role in recruiting at least 50 high school students per team. These students have to carry twelve academic units to be eligible for the program and they must have completed 24 units to participate in the program the following season. It is her view that this participation not only contributes to the college through enrollment, but the students become involved in the college's activities, the ASB, etc., and enhances the personal development of the students. She noted that Mission College has a reputation for being "the place" to go for baseball, even out-of-state, and a number of our baseball students have transferred to universities playing baseball.

Jim Taylor and Husam Asfoor indicated that there is data available from the student community and the community at large that strongly supports an intercollegiate athletics program. Husam suggested that students who leave Mission College should be surveyed as to why they left the college. Don asked that available data be provided and distributed to all the Senators. Jim and Husam agreed to comply with Don's request.

The Senators agreed, by consensus, to go to Item VIII.C on the agenda to accommodate Ian Walton

VIII. New Business

C. Discuss Revisions to District Shared Governance Policy

Ian explained the history of the development of the district's shared governance policy, and noted that there is a portion of the adopted text of the policy missing in the official Board's District Policy. He has discussed the matter with Phyllis Ordaz and the text should be corrected in the near future.

Ian remarked that the policy is a good one, and, in keeping with AB 1725, it includes the eleven areas of the Senate's responsibilities. The Academic Senate has the right to bring matters directly to the Board of Trustees, and the Board has agreed to rely primarily on the advice of the Senate or indicate, upon request and in writing, its reasons for not doing so. Classified Senates and student organizations, such as the ASB, are a party to the decision making process.

Ian explained that the term "College Council" was included because West Valley College had an elaborate shared governance structure at the time and Mission College did not. The intent was that the language be vague in order to cover both colleges, and he recommended that no changes be made to the policy other than to correct what appears to be a cut and paste typographical error. Our policy is highly respected at the state level. Each Senator will be sent the entire shared governance policy and procedure documents as they appeared in the Board packet.

At this time the original intent and purpose of the Chancellor's Advisory Council (ChAdCo) was discussed and compared to its present function. Ian confirmed that the original intent of ChAdCo was to serve as a shared governance body to discuss items prior to preparation of the Board agenda, and ChAdCo meetings were held during the week before the next Board meeting. Currently, the council reviews the prepared Board agenda the day before the Board meeting. It was noted that a proposed District Advisory Council has not met and the Chancellor is forming an executive committee without faculty, classified, or student representation.

Don congratulated Ian on his four year stint as Mission College's Academic Senate President and his current position on the state Academic Senate.

The remaining agenda items under new business, old business, and reports were postponed to the next Senate meeting due to the lack of time. The meeting was adjourned at 3:55 p.m. (M/S/U - McKenna/Poe).

X. Correspondence, Publications, & Announcements

Correspondence

1. A memo dated November 19, 1996, from Lee Callaway on New Faculty Hires.

2. Weekly e-mail update from Tom Nussbaum, state Chancellor.

Publications/Minutes

1. A list of current books for college faculty from the Interaction Book Company.

2. A list of Resources in Higher Education Practice from Anker Publishing.

3. The minutes for the October 15 and November 12, 1996, meetings of the Marketing Comm.

4. The November 1996, issue of UPDATE from ACE.

Announcements/Conferences

1. The key to the Staff Development Resource Center is available from the office of the Dean of Instruction's Office (Room S1-301) when staff is not available during the day; from the Police Desk during the evening; and from the weekend administrator located at the Information Desk in the Front Lobby on Saturdays.

2. Congratulations to Ian Walton, Susan Adrian, Bruce Judd, and Joseph Giroux for their excellent presentations at the League for Innovation in the Community College's Conference on

Information Technology.

3. Mission College will participate in this year's Lakewood Village Holiday Parade on Saturday, December 14, 1996. For additional information, please contact Peter Anning (Ext. 2747).

4. The waiver on miscellaneous fees for faculty and staff will be in effect for Spring 1997. Check

the class schedule and sign up for a class.

5. USC has a few spaces left in its EdD program for working professionals in their San Jose enter beginning in the spring. If you are interested and would like more information, please

contact Dr. Maurice Ross, Dean, Career Development & Educational Placement, School of

Education, USC, Los Angeles,. 90089-0031 (phone no: (213) 740-2773). Application dead- line is December 6, 1996.

These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.