I. Call to Order/Roll Call
The meeting was called to order by President
Dianne McKay at 2:05 p.m.
| A | P | A | P | ||
| Chiang (Ext. 3424) Math | X | Hudak (Ext.3419) ESL | X | ||
| Collins (Ext.2708) StudDev | X | McKay (Ext. 3418) Pres | X | ||
| Cordero(Ext. 3142) Stud Dev | X | Monroe (Ext. 3349) Tech | X | ||
| Cowels (Ext.3301) AAS | X | Patton (Ext. 3402) Comm | X | ||
| DelFrate (Ext. 3339)CommSv | X | Smith (Ext.3223) CommServ | X | ||
| Flolo (Ext.3309) AAS | X | Wilson (Ext. 3407) Comm | X | ||
| Hill (Ext. 3366) CATA | X | Zaragoso (Ext. ) AssocFac | X |
II. Approval of the Minutes
The minutes for the November 19, 1998, meeting
were accepted and approved as submitted (M/S/U - Patton /Monroe).
III. Order of the Agenda
It was agreed that the order of agenda would
be changed to accommodate guests.
IV. Oral Communication from the Public
There was no oral communication from the public
at today's meeting.
V. Information & Announcements
1. Senator Cordero advised that he presented the budget allocation model from the South Orange
Community College District to ACE as directed by the Senate. He was asked to return in January.
2. Joan Powers, Chair of the Global Education Committee, has requested that the Senators be encouraged to participate in the Friday, January 15th Global Education flex activity from 9:00 a.m. to 1:00 p.m. The committee is sponsoring a World Issues simulation organized by the World Games Institute for 200 faculty and staff. A luncheon will follow the simulation featuring vegetarian Indian food ($7.00); reservations are required. A flex day flyer will be
delivered to each mailbox.
3. The Global Education Committee has asked the Senate to endorse a presentation by Angela Davis, scheduled for Friday, March 12, 1999, in Center Space from 7:00 p.m. to 8:30 p.m.
This matter will be agendized for further
discussion.
VI. Administrative Business/Actions/Appointments
A. Curriculum Committee - * Senator Cordero reported that the Curriculum Committee discussed the Retail Floristry Program at great length and with some consternation that the courses were listed in the schedule of classes without a note indicating that the courses were pending approval of the Board of Trustees. Concerns relative to rigor and process were discussed, and the courses ultimately passed through the committee. The committee dialogued with the Dean of Instruction regarding process relative to community education courses and credit/not for credit courses.
* Senator Cordero also noted that all the college's academic programs and certificate programs are listed on the college's web site, thanks to Title 3 funding. He suggested that the listings be reviewed in terms of accuracy.
* Senator Cordero urged that the Senate contact all faculty representatives appointed to committees by the Senate and insist that they attend the meetings, particularly the representatives to
the Curriculum Committee; their role is extremely important.
B. Staff Development Flex Day Proposal - Lana Bone reported that the Flex Committee has developed a proposal for flex day activities, January 14 and 15, 1999. The time framework will be delivered to all faculty mailboxes next week. The complete flex booklet listing details, workshops, etc., will be mailed to all faculty at home. Lana advised that full-time faculty are required and mandated by law and by the ACE Contract to serve six (6) hours for each negotiated flex day. Mission College has scheduled four (4) flex days for the 1998/99 academic year, for a total of 24 hours to be completed by June 30, 1999. The current policy does not require mandated activities.
Workshops are scheduled for Thursday, January
14th, from 9:00 a.m. to 11:00 a.m., the all college meeting and
lunch is scheduled from 11:00 a.m. to 2:00 p.m. The all college
meeting will probably include traditional college updates, including
budget process relative to college goals, and an update on Partnership
for Excellence. Division and department meetings will follow
until 4:30 p.m., followed by a chat with the Chancellor and the
President in Center Space. There will be a reception for Associate
Faculty, sponsored by the Academic Senate, from 5:00 p.m. to 6:00
p.m. There will be an opportunity for departments and divisions
to meet once again from 6:00 p.m. to 7:00 p.m., and an orientation
for new faculty from 7:00 p.m. to 9:00 p.m. Senator Patton requested
she be allotted a short time during orientation to promote and
explain the Student Services Referral Handbook prepared by Title
3.
On Friday, January 15th, 9:00 a.m. to 1:00
p.m. is the Global Education World Issues simulation; participation
is limited to 200 people and participants must reserve a place.
There will be a no host lunch in Hospitality Management from
1:00 p.m. to 2:30 p.m. Afternoon and evening workshops may be
scheduled for the rest of the day. Senator Patton suggested
that departments consider inviting their Associate Faculty colleagues
to attend the Global Ed event and luncheon as their guests.
Lana advised that individual faculty will
be provided with a status report relative to their own flex hours
early next semester. The Flex Committee will meet regularly during
the Spring semester to plan next year's flex activities in advance.
Dianne reported an important change in flex day rules now permits
participation in flex activities during teaching days as long
as the activity does not take place when instructor is scheduled
to be in class or office hours. Lana thanked the Flex Committee
for its work.
C. Staff
Recognition - The following resolution was presented for
a final reading by Don Cordero. The resolution was unanimously
passed (M/S - Cordero/Flolo):
Whereas, The
Mission College and West Valley College custodians listed below
went far beyond duty to assist in cleaning up after the recent
fire in a faculty office; and
Whereas,
The Mission College and West Valley College custodians listed
below worked tirelessly for the benefit of Mission late into the
small hours of the morning over the weekend; and
Whereas,
The Mission College and West Valley College custodians listed
below continue to demonstrate dedication in their every day duties
and responsibilities; and
Whereas, The
Mission College and West Valley College custodians listed below
were willing to work long and tedious hours to put the building
back in operation by the start of school the following Monday;
and
Whereas,
The Mission College and West Valley College custodians listed
below have shown great patience, humor, and a friendly nature
when working with faculty, staff, and students; and
Therefore, Be It Resolved, That
the Mission College Academic Senate recognizes and deeply appreciates
the dedicated service and friendly smiles the Mission College
and West Valley College custodians listed below have given to
students, staff, and faculty of Mission College; and
Therefore, Be It Further Resolved, That
the faculty of Mission College wishes to extend their deepest
gratitude for the speed, service, and dedication to getting Mission
clean and ready after the fire as well as their continual and
day to day service for the whole college.
Rusty Hall Custodial Manager
Mission College West Valley
Jerry Martinez Supervisor Dan Vasquez Supervisor
Alfredo Callanta Custodian Armando Jalpa Custodian
Raymond Ochoa Custodian Felix Sosa Custodian
Efren Macaladad Custodian Fidelina Cruz Hourly
Ignacio Ochoa Custodian
Victoriano Reyes Custodian
Ralph Vallejos Custodian
Gary Lobach Custodian
Leonardo Simpelo Hourly
Ken Head Maintenance
D. Committee Appointments - No appointments were made at today's meeting.
E. Oral Reports
1. Workforce Development Committee - No report was made.
2. Technology Committee Report - Senator Cowels reported that the committee is working on prioritizing the budget for next year. The committee has completed this year's trickle down replacement of computers from labs to faculty and staff. She advised that the change in the organizational structure of the committee has not yet taken place. Dianne plans to discuss the matter with Bruce Judd, particularly relative to Distance Learning. Dianne noted that since this committee is a Senate committee, it should be chaired by a faculty member. She will discuss this matter with Bruce as well. Don noted that the district is planning to purchase a new information system.
3. PFE Steering Committee - Betty Grayson, the MC Vice-Chair of this committee, reported that the committee had an all day meeting on Friday, December 4th, to revisit the committee's objectives and brainstormed ideas on how to achieve the objectives. Graphs and statistics prepared by Chris Olson were reviewed as well. Since this year's monies have already been allotted, a short term plan for spring will be discussed further at the next meeting scheduled for January 13th. A long term plan for future funding will be determined as well. A major issue for the committee is how the funds will be divided between the two colleges. The matter will be presented to the Executive Management Team along with a number of recommendations.
4. Others:
a) DBAC Subcommittee - Don reported that the group has not yet addressed any major issues.
b) Chancellor's Search Committee - Teri Chiang reported that the committee reviewed and amended a profile prepared by the consultant based on feedback from the committee members. It is anticipated that the Board of Trustees will approve the profile at tonight's Board meeting and the hiring process proceed accordingly. Applications will be read as they are received prior to the Spring break. Teri noted that Albert Moore has been selected as Chair of the committee and Carolyn Fisher is serving as co-Chair.
c) President's Search Committee - Dianne reported that the committee has held one meeting to date, and should be ready to hire about the same time as the Chancellor's committee. It has been agreed that the hiring process will be open to all applicants, and all interested parties are encouraged to apply.
VII. Old Business
A. Revisit Faculty Hiring Process for Eight Additional Faculty Positions
Dianne explained that it has recently been
determined that the district has reported an incorrect number
of full-time faculty for the last eight years. This is significant
in light of AB 1725 ratios and goals which drive the number of
full-time faculty hires. The state has given the district one
year to rectify the mistake, and Mission College must hire an
additional seven faculty. During discussion, Dan Matarangas noted
that all but six positions are basically paid for since funds
for unfilled positions have been incorporated into the pot. There
is some discussion of taking the remainder of needed funds from
PFE funds, which is allowable.
A revised process has been proposed for the
additional hires, much in keeping with the process used this fall
to determine which faculty positions will be filled. The revised
process, however, includes steps that will avoid the issues of
concern that developed this fall. The Senators received copies
of the revised process and the faculty request form for review.
Several suggestions for amendments were made and the Senators
unanimously passed the following motion (M/S/U - Flolo/Patton):
"that the Mission College Academic Senate
approves the process for full-time hires as amended."
Dianne strongly suggested that the Senators
encourage the departments within their divisions to look at their
full-time/part-time ratio. If the number of part-timers is high
in comparison, the departments should seriously consider submitting
requests for additional full-time faculty. This is an excellent
opportunity for areas in need of additional faculty to submit
a request and she urged all departments to assess their needs.
VIII. New Business
A. Discuss Proposal to Reclassify VP Student Services Admin. Asst. Position
Dan Matarangas presented his proposal to reclassify
Debbie Domenici's position to Office Manager to the Senate in
the spirit of shared governance. He explained that this request
is based on the need for additional supervision and clerical support
necessary to provide additional support for the Weekend College
and for the increase in hours for services provided students via
Student Services. Dan stated further that this reclassification
will not cost the college additional money; funds already allocated
to Student Services will be used. Dr. Cepeda has requested that
a recommendation from all shared governance groups be obtained
prior to her final decision.
The following motion was made (M/S - Patton/Flolo):
"that the Mission College Academic Senate endorses the recommendation made by Dan Matarangas, Vice-President of Student Services, to reclassify the Student Services Senior Administrative Assistant Position."
The issue was discussed and several concerns
were raised by Senator Cordero relative to the erosion of the
level of services to the division and the expansion of duties
for one individual. It is his view that this will negatively impact
the division. Dan stated that this reclassification will not
alter or eliminate the need that currently exists within the division;
it is his intent to request additional part-time assistance in
the near future. It was noted that the shortage of clerical assistance
is rampant throughout the college. There was a brief discussion
on whether or not the position should be opened up to all applicants
since a new position is, in essence, being created. Dan noted
that precedent has been set relative to creating and filling a
new position. Ultimately, the above motion passed with one abstention.
B. Discuss Book Pricing Policy Relative to ASCCC Policy
Dianne explained that the question of concern
is whether or not the college's bookstore is in line with the
recommendations of the state Academic Senate's guidelines for
textbook prices. She advised that our bookstore's prices, in
accordance to the contract with the college, are set as follows:
New Textbooks - 22% mark-up
Used Textbooks - 25% less than new textbook selling price
School Supplies - Not to exceed 40% mark-up
It was noted during discussion that many of
our students purchase their books at the Stevens Creek Barnes
and Noble, at other college's bookstores, and on line that are
considerably less costly, as much as $4-$5 per book, than the
same book purchased from our bookstore. Senator Patton expressed
her concern for Mission College students and, since this is an
academic issue, the Academic Senate should monitor this matter.
Dianne agreed to determine when this bookstore's contract expires
and will report back to the Senate.
C. Discuss Concerns re: April WACAC Event at Mission College
Sue Monahan explained that the Western Association
of College Admission Counselors (WACAC) has selected Mission College
to host a two day event scheduled for April 22-23, 1999; all expenses
to be covered by WACAC. This event will bring representatives
from 190 colleges to Mission College, along with 5,000 high school
seniors and juniors, their parents, teachers, and counselors.
Tables will be set up in the Gym, Center Space, and the Front
Lobby and subjects such as Financial Aid, SAT's, etc., will be
covered. This event will provide an excellent opportunity for
Mission College faculty to promote the college's programs as well.
Concerns were raised regarding classes generally
taught during the evening, and Sue was urged to ensure that Associate
Faculty, as well as Full-Time Faculty members be alerted about
this event. Sue stated that she will need people to help during
the event, which will take place from 4:00 p.m. to 9:00 p.m. on
April 22, and from 9:00 a.m. to Noon on April 23. She was asked
to provide a specific list of duties and times needed and the
Senators will volunteer accordingly. Participation in the event
may qualify as Flex credit and it was suggested that Staff Development
may be able to assist in publicizing the event to Associate Faculty.
The following motion was passed unanimously
(M/S/U - Cordero/Flolo):
"that the Mission College Academic Senate
strongly supports the efforts to host the WACAC event in a proactive
manner and encourages faculty to become involved."
Sue will keep the Senate updated on the progress of this event.
D. Consider Cancellation of MCAS December 17 Meeting
The Senators agreed to cancel the Senate meeting scheduled for December 17, 1998.
IX. President's Reports
1. Board Meeting (December 1) - A special meeting of the Board of Trustees was held on December 1, 1998, to discuss auditors findings on the state of the District's budget and accounting. A report was given by the auditor and questions were answered by Les White regarding a $2.5 million budget adjustment. The problems that have arisen are based partly in the budget process and partly in the accounting process. We have reported information to the state inaccurately which resulted in a budget shortfall and certain accounting practices have resulted in double posting and errors in accounts. The auditor made recommendations on how to solve the problem and Les White informed the Board on what the District's plan is for recovering some or all of the funds. The plan is to apply to the State for reimbursement for 1997/98 apportionment and tuition overstatement, and other plans. For whatever shortfall may remain, the District is looking at the Administrative Service's portions of various accounts, such as Fund 61 and Fund 17, and one-time monies that were allocated to Administrative Services by DBAC for projects this year. No monies will be spent that affect the Colleges' ongoing funding or programs or Partnership for Excellence. The written auditor's report and Les White's solutions are available at the Reference Desk in the Library for those interested in reading them.
2. Division Chair Council - No report
3. College Budget Advisory Committee (December 9) - CBAC met and accepted the FY 00 Budget Process approved by the MCAS at its last meeting. It also discussed and approved a recommendation for a Last Resort Fund to which folks could apply for funding for emergency type items.
4. College Governance Advisory Council - No report
5. Organizational Information Group - No Report
6. District Budget Advisory Committee (December 2)
ï DBAC heard reports from Les White regarding the aforementioned auditor's report.
ï The AB 1725 Subcommittee reported changes in funding formula that will include Counselors, Librarians, and other "non-teaching" faculty in the AB 1725 formula as now allowed by the State. They will no longer be funded out of discretionary funds as in the past. In addition, while reviewing District reporting practices, the subcommittee has discovered that the District has been over-reporting the number of full-time faculty to the State (by counting Counselors, Librarians, and other "non-teaching" faculty as two FTEf). This has been corrected, and the State has allowed the District one year to rectify the situation, resulting in the hiring of up to 21 additional faculty this year - potentially seven at Mission College and 14 at WVC to reach our Full-Time Faculty goal of 334 for 1999.
ï DBAC was also asked to support the request for the addition of a Senior Accountant in the District Finance Office as recommended in response to the District preliminary audit. This position will be funded for the remainder of the year out of the Chancellor's contingency fund, and, in following years, it will be funded out of on-going funds. Les White was clear that this needs to be an Administrative Services priority.
ï It was reported that the Budget Allocation Model Review Team has been meeting but has not made substantial progress to date.
7. District Council (December 2)
ï The pre-Board agenda for December 10, 1998, was reviewed.
ï Discussion was held on the Classified Senate's request for support for their participation in shared governance. Progress is being made in this area.
ï The new District Mission statement was revised to include most of the Academic Senate's request for modification.
ï Other reports given included PFE Steering Committee and the progress of the Chancellor's and President's searches.
8. Others:
a) Presidential Search Committee - This committee has met with the consultant, Del Anderson, to begin the process. Two forums were held on December 9, to elicit Mission College input of the process and qualifications. It was decided the process will be open to all who wish to apply.
b) State Academic Senate Report from Ian Walton - Ian attended the monthly executive committee meeting in San Francisco December 4-5, 1998. Some items of interest from the two day agenda are as follows:
1. The committee interviewed faculty candidates who wish to be nominated for the Board of Governors. This is an unusual opportunity, with the first Democratic Governor for many years making the appointment. It was agreed that the Academic Senate would nominate Janis Perry (Rancho Santiago), Marty Hittelman (Los Angeles), and Irene Menegas (Diablo Valley).
2. The last Board of Governors agenda contained two items sponsored by the Academic Senate:
proposed Title 5 language changes to make the curriculum committee section match with the
AB 1725 collegial consultation section, and
language to implement the FW grade recommended in the Academic Senate position paper adopted in 1997.
After discussion, both items were held over to the next agenda.
3. The IGETC proposal in response to Senator Alpert is in consultation (it would allow students to transfer with two courses short of the IGETC pattern).
4. Session resolutions from the plenary session were assigned to senate committees for implementation.
ï Ian will attend an Educational Policies Committee meeting on December 11. The committee will start work on papers discussed at the Fall session, including the intellectual property rights/academic freedom paper.
ï The Technology Committee that Ian chairs has completed an initial draft of the paper on curriculum committee guidelines for instructor-student contact under the revised distance education regulations. The paper has gone to the Curriculum Committee for input.
X. Correspondence, Publications, & Announcements
Correspondence
1. Letter dated December 1, 1998, from state Chancellor's Office re: Eleventh Advisory on Prop. 209 and Update on Wilson v. State Personnel Board.
2. Letter dated November 18, 1998, from Nancy Rucker re: Chancellor Search Progress.
Publication/Minutes
1. The November 20, and December 11, 1998, issue of DVC FORUM from Diablo Valley College Faculty Senate.
2. The Fall 1998, issue of CCCI from the California Community College Independents.
3. the December 7,1 998, issue of FA NEWS from Foothill-De Anza Faculty Association.
4. Information pamphlet from CSU re: California Senate Associates Program.
5. The minutes for the October 21, 1998, meeting of the District Council.
6. Survey results from the review of Fresh and Natural.
Announcements/Conferences
1. The Seventh AAHE Conference on Faculty Roles and Rewards, "The Academic Calling, Changing Commitments and Complexities" will be held in San Diego, January 21-24, 1998.
2. Syllabus Magazine has invited Mission College to participate in their annual conference to be
held at the Santa Clara Convention Center in July of next year.
3. The preliminary Program and Call for Presentations
for the 1999 National Conference, Diversity in Teaching and Learning
in American Higher Education, "Crossing Cultures: Communicating
through Curriculum" will be held in San Diego, March 31-April
3, 1999.
XI. Future Agenda Items
No future agenda meetings were added at today's
meeting.
The meeting was adjourned at 4:15 p.m. (M/S/U - Cordero/Flolo). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.